Administrative Assistant to Associate Deans

Administrative Assistant to Associate Deans

The University of Pittsburgh School of Nursing is seeking an Administrative Assistant to two Associate Deans. Manage and triage the numerous requests in an extremely busy administrative office, with day-to-day activities, analyze information, design and draft complex reports, uncover issues relative to student issues/problems, and serve as liaison with faculty on critical matters related to academic issues, clinical placement and student crises. Purchaser of office supplies, reconcile travel expenses of assoc. deans. Position requires someone who is highly organized and proficient in Microsoft office applications, with strong interpersonal, communication and analytical skills, in particular MS Word, MS Outlook and Zoom. Bachelor's degree or high school graduate with 1-2 years' experience in high level administrative office. Additional years of relevant experience may be considered in lieu of educational requirement, per university guidelines.

Job Summary: Supports senior level roles in a wide variety of complex administrative and office functions as well as specialized technical support for academic or administrative departments.

Essential Functions:

• Provide Associate Dean with administrative support [e.g., scheduling electronic calendar; maintain files; coordination and preparation of meetings maintain confidential files, travel related purchases and expense reports. Provide back up to Executive Admin to Dean of Nursing with general office related tasks.
• Provide staff support for BSN Council [create agendas and minutes with Council Chair] as well as collect and maintain BSN course outlines.
• Department purchaser for supplies & invoices, ordering through PantherExpress, making purchases Univ. credit card and reconciling purchases using Univ. expense report system.
• Compose complex and routine correspondence for Associate Dean's signature. Assist in the maintenance of student databases associated with Associate Dean's position. Assist with writing of State Board of Nursing and accreditation status reports and other special projects. Manage and triage numerous requests in a busy administrative office.

Physical Effort: Moderately sedentary and must have ability to travel throughout the University. Occasional lifting of office supplies and/or transporting of documents may be required.

The University of Pittsburgh is an equal opportunity employer / disability / veteran.

Assignment Category: Full-time regular

Job Classification: Staff. Administrative Assistant III

Job Family: Administrative Support

Job Sub-Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 5

Work Schedule: Monday - Friday 8:30am to 5:00pm [onsite 4 days, 1 remote day]

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range: $20.50 to $25.62 hourly

Relocation Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume, Cover Letter

Optional Documents: Not Applicable