We are seeking a highly organized, professional, and dependable Administrative Assistant / Secretary to provide clerical and administrative support in a medical office environment. The ideal candidate must possess excellent communication, organizational, and multitasking skills, with the ability to manage a high volume of administrative tasks efficiently. Medical experience is not required.
Key Responsibilities:
- Answer and manage a high volume of incoming phone calls with professionalism, courtesy, and proper business etiquette
- Handle a large volume of incoming and outgoing emails in a timely, organized, and professional manner
- Draft, proofread, and respond to professional email correspondence with strong written communication skills
- Schedule appointments, meetings, and calendar events efficiently
- Maintain organized filing systems, both electronic and physical
- Perform accurate data entry and recordkeeping
- Prepare letters, reports, spreadsheets, and office documents
- Scan, copy, file, and manage general clerical tasks
- Coordinate with internal staff regarding scheduling, follow-ups, and administrative matters
- Maintain confidentiality and professionalism at all times
- Perform additional administrative duties as needed in support of office operations
Required Qualifications:
- Prior administrative, clerical, receptionist, or office support experience required
- Proficiency in Microsoft Excel and Microsoft 365 (Outlook, Word, Excel, Teams)
- Strong written communication skills with the ability to draft professional emails independently are
- Ability to handle a large volume of email correspondence and incoming phone calls
- Excellent telephone communication skills with a professional, courteous, and polished demeanor
- Strong customer service skills and professional office etiquette
- Exceptional organizational skills with strong attention to detail
- Ability to multitask, prioritize, and work efficiently
- Strong computer literacy and ability to quickly learn office software systems
- Reliable, punctual, and able to work both independently and as part of a team
Compensation:
Competitive compensation based on qualifications and experience.