Administrative Assistant

Administrative Assistant

Location Scottsdale, Arizona 85254 Date Posted September 11, 2026 Job ID 15513 Employment Type Contract

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative Assistant for a mission-driven organization seeking short-term support with an important governance document migration project. This is a hybrid opportunity with flexibility for qualified candidates to work both remotely and onsite. The assignment is expected to last approximately 3-4 weeks and is needed to begin as soon as possible.

POSITION OVERVIEW:

The organization is seeking a highly detail-oriented professional to support the migration and organization of sensitive board and governance records. This role will focus on systematically reviewing, comparing, organizing, and reconciling document sets to ensure files are accurate, complete, properly named, and appropriately versioned. The ideal candidate is methodical, discreet, highly organized, and comfortable working independently on repetitive, detail-intensive projects with a firm timeline.

PERKS:

• Competitive compensation: $25-$28 per hour

• Short-term contract opportunity: Approximately 3-4 weeks with an immediate start

• Hybrid flexibility: Opportunity to work in a combination of onsite and remote environments

• High-impact project: Directly support an important organizational records and governance initiative

• Meaningful professional experience: Gain exposure to document migration, records management, governance materials, and board-level documentation

RESPONSIBILITIES:

• Review and migrate board minutes, governance documents, and related records while maintaining a high level of accuracy and confidentiality.

• Systematically compare document sets to identify missing files, discrepancies, version mismatches, and other inconsistencies.

• Organize files using consistent naming conventions, folder structures, and version-control practices.

• Support the transition of records within cloud storage systems and, as applicable, board portal software.

• Maintain an efficient workflow and strong time management to stay aligned with the organization's migration timeline.

• Communicate identified gaps, discrepancies, or questions clearly and promptly while working independently with minimal supervision.

QUALIFICATIONS:

• Exceptional attention to detail with a methodical, organized approach to repetitive and highly focused work.

• Demonstrated experience with document or records management, including file organization, naming conventions, version control, or document migration.

• Strong reconciliation, auditing, or quality-control mindset with the ability to systematically compare information and identify discrepancies.

• Excellent discretion and judgment when handling confidential or sensitive information.

• Comfortable working independently, managing deadlines, communicating issues clearly, and using cloud-based storage systems; familiarity with board portal software is a plus.

COMPENSATION AND BENEFITS:

The compensation range for this contract opportunity is $25-$28 per hour. This is a short-term assignment expected to last approximately 3-4 weeks, with a hybrid work arrangement and an immediate start.

HOW TO APPLY: For immediate consideration, please submit your resume here!

Scion Nonprofit Staffing is an award-winning national nonprofit recruitment and staffing specialist for nonprofit organizations, foundations, associations, and educational institutions! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals supporting incredible missions and programs. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire nonprofit recruiting, interim leadership placement, and temporary professional staffing.

We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm and our practices can be found online. Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.