Administrative Assistant

Westminster University
Administrative Assistant

Position Type: Full-Time, Benefited

Work Location: Westminster University Campus

1840 South 1300 East

Salt Lake City, UT 84105

What we offer:

• Medical, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Paid Parental Leave
• Paid Family and Medical Leave
• 403(b) Retirement Plan with a 5.5% employer contribution
• Tuition Remission (after a qualifying period of employment)
• 18 Paid Holidays Annually
• Cell Phone Plan Discounts

• Resume
• Cover letter that describes how your previous experience will contribute to this role and the Westminster community.
• Three professional references with their full name, job title, organization name, relationship to the applicant, and contact information.

• Associate degree or two years of related work experience; or an equivalent combination of education, training, and experience.
• Demonstrated record of a high level of conscientiousness, follow-through, and attentiveness to detail.
• Demonstrated record of outstanding customer service and interpersonal skills.
• Proficiency in Word Office suite, including Word, Excel, Access, PowerPoint.
• Ability to prioritize multiple projects or requests.
• Experience and skills with information technology.

• Receives and assists visitors and telephone callers, referring them to the supervisor or other offices as appropriate.
• Manage the day-to-day activities of the office; maintain files, telephone and mailing lists, necessary office supplies, watering plants, and emptying recycling.
• Tracks purchases and receipts made via purchasing card or vendors, maintain accurate financial records, and communicate regularly with Accounting for questions, errors, and discrepancies; monitor office expenditures to ensure purchases are within budget.
• Completes and submit check requests for the President's Office.
• Evaluates all incoming correspondence to determine which matters require immediate attention.
• Provides administrative support; including calendaring and special projects.

• Assembles and analyzes data to prepare reports and documents.

• Assists in preparation of Board of Trustees meeting.
• Supports convocation and Commencement activities, and other special events. Works closely with Event Services for office event planning, including submitting room and food requests
• Assists in special projects for the Chief Diversity Officer.
• Maintains confidentiality in all matters related to the President and Provost.
• Maintains confidentiality in all matters related to the Cabinet.
• Performs other duties as assigned.
• Acts as main administrative point of contact.

• Complete and submit check requests for President's Office and Provost

• Follows budget guidelines.
• Prepares and budgets travel arrangements following current guidelines.
• Assembles and analyzes data to prepare reports and documents.
• Assists in preparation and coordination of meetings; including preparing PowerPoint presentations and other materials.
• Supports student employees.

• Supports an understanding of and promote the college's mission and values.

• Demonstrates respect and collaboration with all staff, faculty, and students.
• Proactively uses conflict resolution and problem-solving to maintain a respectful environment.

• Assists in preparation and coordination of meetings (including Board of Trustees, faculty, faculty senate, and academic affairs staff). including preparing PowerPoint presentations, Flash Reports, and other materials.
• Assists with updates to manuals, handbooks, and other publications to ensure accuracy and consistency.
• Assists with check requests and other financial transactions
• Assists with maintenance of faculty employment records
• Prepare sand budgets travel arrangements following current guidelines
  
  Equal Employment Opportunity: