Administrative Assistant

Assist with organizing in-person meetings and off-sites, managing different and conflicting objectives, projects, or activities in a responsive and personable manner. Support management with administrative tasks, coordinate travel arrangements, process expenses, and gather and report information relevant to executives.

Summary:

• Work Mode: Hybrid schedule requirement of a minimum of 3 days per week onsite
• Start Month: Sept./Oct.

Responsibilities:

• Provide diverse and confidential administrative support, including extensive calendar management.
• Support management with administrative tasks, coordinate travel arrangements, process expenses, and gather and report information relevant to executives.
• Assist with organizing in-person meetings and off-sites, managing different and conflicting objectives, projects, or activities in a responsive and personable manner.
• Provide executive administrative support to multiple company executives, managing schedules, meetings, tele-presence, and travel.
• Schedule staff events and coordinate and respond to correspondence and requests from outside groups and senior management.
• Type memoranda and correspondence, maintain accurate records, and prepare expense reimbursement.
• Communicate with executives and line management to gather and convey relevant information.
• Assist site leader with site-specific activities, access management, and organization.
• Proactively manage multiple calendars, effectively resolving conflicts in a professional manner.
• Manage all travel planning and expenses, coordinating schedules for executives to maximize time and create efficiencies.
• Prepare meeting minutes and related meeting documents, utilizing written and oral communication skills.
• Accurately arrange complex, detailed, and frequently changing travel plans and itineraries.
• Assist with various administrative aspects of the department management.

Requirements:

• Minimum 3 years’ experience as an Administrative Assistant or comparable level of experience.
• Demonstrated ability to interact with senior-level executives.
• Ability to work independently, multi-task, manage time wisely, and handle confidential and sensitive material with the highest degree of integrity.
• Proficiency in MS Suite.
• Ability to multi-task in an urgent and deadline-driven environment.
• Must demonstrate accuracy and thoroughness, monitoring own work to ensure quality.
• Excellent attention to detail and organizational skills.
• Proactive attitude with the ability to stay focused and maximize time efficiently.

Preferred Skills:

• Prior Client and Global Technology Experience.
• Strong executive presence and superior interpersonal communication skills.
• Co-Pilot Experience.

AXEL01