Highlights
Location: Reno, NV 89506 Overview Axalta is seeking an organized Administrative Assistant to support warehouse operations, vendor coordination, inventory documentation, billing, and general office functions. The ideal candidate will have administrative or warehouse experience with SOP creation, billing/invoices, SAP, Ariba, vendor scheduling, and inventory documentation .
Numbers & Facts
| Location | Reno, NV |
| Industry | Staffing/Employment Agencies |
| Company Size | 50 to 99 employees |
| Year Founded | 2014 |
| Website | http://www.insyncstaffing.com/default.html |
Description
Title: Administrative Assistant Warehouse Operations
Pay: $21.00/hour
Hours: Monday Friday; 8:00 AM 5:00 PM
Location: Reno, NV 89506
Pay: $21.00/hour
Hours: Monday Friday; 8:00 AM 5:00 PM
Location: Reno, NV 89506
Overview
Axalta is seeking an organized Administrative Assistant to support warehouse operations, vendor coordination, inventory documentation, billing, and general office functions. The ideal candidate will have administrative or warehouse experience with SOP creation, billing/invoices, SAP, Ariba, vendor scheduling, and inventory documentation.
Job Description
- Create and maintain SOPs, reports, correspondence, and warehouse documentation.
- Process billing, invoices, shipping orders, receipts, and related records.
- Maintain accurate inventory, shipment, and warehouse activity records in WMS.
- Assist with inventory tracking, reconciliation, reporting, and stock audits.
- Schedule onsite vendors, deliveries, pickups, and other logistics activities.
- Order supplies from approved suppliers using Ariba.
- Monitor group email traffic and respond or route inquiries appropriately.
- Serve as a point of contact for internal teams, vendors, suppliers, customers, and drivers.
- Maintain organized physical and electronic filing systems.
- Assist with shipping status, order tracking, damaged goods, and inventory inquiries.
- Perform general administrative duties, including answering phones and emails and scheduling meetings.
- Support compliance with company documentation and record-retention procedures.
Required Skills
- 1 2+ years of administrative, warehouse, or related experience.
- Experience creating and maintaining SOPs.
- Billing and invoice processing experience.
- Experience coordinating and scheduling onsite vendors.
- SAP knowledge.
- Ariba experience or familiarity with purchasing through approved suppliers.
- Microsoft Office proficiency, particularly Excel, Word, and Outlook.
- Familiarity with warehouse management systems (WMS).
- Basic knowledge of warehouse operations and inventory management.
- Strong organizational skills and attention to detail.
- Ability to prioritize and multitask in a fast-paced environment.
- Strong written and verbal communication skills.
- Ability to sit, stand, and use a computer for extended periods.
Education Requirements
- High School Diploma or equivalent required.
- Associate s Degree or higher preferred.
Benefits (employee contribution):
- Health insurance
- Health savings account
- Dental insurance
- Vision insurance
- Flexible spending accounts
- Life insurance
- Retirement plan
All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.
About Company
We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible.
inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced.
The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
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