Administrative Assistant

Job Title: Administrative Assistant
Location: Providence, RI 02912
Duration: 03 months
Schedule: flexible at 22.50 hours a week , a schedule could be developed to meet the needs of the associate dean and the temporary associate

Job description

• The Dean's Coordinator will be working directly with the Associate Dean in the School of Engineering.
• The applicant must be good at using the internet and online library resources to efficiently conduct basic research and answer everyday business questions, as well as research specific topics.
• The applicant should be able to follow manuals and tutorials and complete administrative tasks independently. The applicant should be good at taking notes for themselves to refer to, and learning something after being shown the first time.
• This position will also help to support the Dean's projects and serve as the main contact for meetings, and daily communication to all internal and external members, as well as the ability and confidence to reach out to other departments within University.
• The coordinator will also proactively manage special projects, meetings, events, agendas, purchases and other initiatives.
• It would also be important to take an active role in the planning and follow through of time sensitive activities and deadlines.
• The incumbent manages the Associate Dean s schedule and calendar, drafting correspondence, laboratory and course administrative assistance, drafting correspondence, and arranging meetings.
• This role would also be involved in planning activities and provide administrative support for seminars and preparing reports and presentation materials as needed
• This role does not require prior University experience, but it is helpful to have.

Daily Tasks:

• Proactively manage numerous administrative functions including managing the Associate Dean's special projects, meetings and agendas.
• Serve as a central liaison between the Associate Dean and faculty, students, staff and other internal and external constituents.