Administrative Assistant, Promise Academy

Administrative Assistant to the Deputy Superintendent, Promise Academy

The Harlem Children’s Zone (HCZ) started with one mission that was the most ambitious and audacious in U.S. history: to end intergenerational poverty in Central Harlem and lead the way for other long-distressed communities nationwide and around the world to do the same. HCZ breaks the cycle of intergenerational poverty with on-the-ground, all-around programming that builds up opportunities for children and families to thrive in school, work, and life. From early childhood education and career programs to community outreach and wellness initiatives, HCZ opens pathways to mobility and prosperity. HCZ believes that the pathway to college begins when a child is born and doesn’t end until a student has graduated and has the tools to thrive in a fulfilling career. The organization’s aim is to light that pathway, from cradle to college to career, with community-responsive and wraparound youth programs that support children and their families in every way and in every year of a child’s development. 

Essential Duties and Responsibilities

• Liaise externally with families and internally with Promise Academy Principals and other Promise/HCZ programs and departments.
• Create meeting agendas and capture any meeting minutes.
• Prepare any required presentation of materials for all key internal and external meetings involving the Deputy Superintendent.
• Manage the Deputy Superintendent’s calendar, incoming and outgoing mailings, and provide timely responses to inquiries sent to the Deputy Superintendent.
• Book travel arrangements to ensure every aspect of travel (i.e., door-to-door) is effectively coordinated.
• Become familiar with and remain knowledgeable about Promise/HCZ programs.
• Build and maintain effective working relationships with Principals and Senior Staff.
• Draft emails and other forms of communication on behalf of and for the Deputy  Superintendent.
• Conduct research and provide analysis of data.
• Attend meetings on behalf of the Deputy Superintendent.
• Execute various special projects and perform other duties as assigned.
• Provide supplemental administrative support to the Managing Director of Teaching and Learning.

Requirements

Qualification, Skills, and Knowledge Requirements

• A commitment to the mission and programs of HCZ
• Bachelor’s degree with at least 2-3 years of experience supporting a senior executive
• Must be a professional, polished, strong self-starter with a “can-do” attitude in addition to a flexible approach
• Ability to handle confidential and sensitive information with integrity and discretion
• Excellent relationship management skills and the ability to work with various stakeholders (both internally and externally) at all organizational levels.
• Must have strong communication skills both oral and written
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google, and Outlook
• Strong ability to administer multiple projects simultaneously and prioritize workload
• Excellent data analysis and presentation skills
• Strong work ethic and impeccable attention to detail
• Prior work experience in a school setting 
• Ability to work independently and as part of a broader team

We offer competitive salaries and a comprehensive benefits package. To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.

REPORTS TO: Deputy Superintendent of Schools 

SUPERVISES: No Direct Reports 

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

SPECIAL CONSIDERATIONS

• Travel with the Deputy Superintendent to and from HCZ zone locations as needed
• Support with planning and day of tasks for HCZ events
• Must be accessible for emergencies that require administrative support after work hours and on the weekends
• Provide support to the Superintendent in the absence of the executive assistant.

Benefits

Our exceptional benefits include:

• Highly competitive base salaries
• Student Loan Forgiveness
• Paid time off 
• Employee referral bonus 
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-term and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more).

The salary range for this position is $70,000-$75,000 per year. To be considered, interested applicants can also submit a cover letter and resume to promisecareers@hcz.org. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.