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Administrative Assistant

Riverdale School District 51J

Portland, OR

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JOB DETAILS
SALARY
$26.08–$29.36 Per Hour
SKILLS
Accounting Standards and Regulations, Administrative Skills, Budgeting, CPR Certification, Cafeteria, Communication Skills, Conferences, Data Entry, Defibrillator, Demographics, Driver's License, Establish Priorities, Event Management, First Aid, Leadership, Mail Processing, Meeting Minutes, Office Management, Pathogens, Physical Demands, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Regulations, Spreadsheets, State Laws and Regulations, Systems Administration/Management, Time Management, Training/Teaching, Word Processing, Writing Skills
LOCATION
Portland, OR
POSTED
1 day ago
THE RIVERDALE VISION

Students learn to use their minds well, engage creatively, and act compassionately.

THE RIVERDALE MISSION

Riverdale develops inquisitive, imaginative, and eager learners. Our students demonstrate academic mastery throughthe exhibition, becoming effective communicators and responsible leaders.

EQUITY STATEMENT

The Riverdale School District strives to create an inclusive and racially affirming environment that welcomes and values the diversity of our staff and students. Riverdale School District believes that having a diverse faculty and staff reflective of the demographics of the community, country, and world provides significant value to students of color and all students and adults, and will commit to implementing practices that lead to a more diverse workforce.

JOB TITLE/ASSIGNMENT

JOB TITLE: Administrative Assistant

LOCATION: Riverdale Grade School

CONTRACT DAYS: 202 days

FTE: 1.0 (full-time)

SALARY: $26.08 - $29.36 per hour (based on the 2025-26 Salary Schedule)

FLSA: Non-Exempt

OVERVIEW OF THE POSITION

To facilitate the educational process with students, parents, and staff by effectively and confidentially performing secretarial, clerical, and office management tasks.

ESSENTIAL JOB FUNCTIONS:
  1. Serves as Administrative Assistant to the building administrators and counselor, performing all assistant duties with the necessary skills required for clerical support to the Administrative Team.
  2. Possesses knowledge of District policies and regulations relating to areas of responsibility.
  3. Manages the Vision System for all purchase order processes as requested/required for the District general budget and the Riverdale Grade School Student Body funds.
  4. Collects, protects, and distributes Student Body funds in accordance with Board policies, state and local regulations, and standard accounting practices.
  5. Collects, protects, and distributes all student fees, athletic fees, and field study funds in accordance with Board policies, State and local regulations, and standard accounting practices.
  6. Works cooperatively with students, parents, staff, and community members to project a positive, service-oriented demeanor.
  7. Greets and assists visitors, parents, and students with a positive, service-oriented demeanor
  8. Arranges for class coverage and substitutes as needed/ required.
  9. Maintains records of substitute teachers, including monthly payroll timesheets, and submits them to the District Office in a timely manner.
  10. Administers basic first aid to students with minor injuries and makes appropriate parent contact when appropriate.
  11. Maintains the Principal's calendar and assists with prioritization of appointments and meetings.
  12. Schedules parent-teacher and/or parent-administrator conferences as requested.
  13. Maintains and disperses petty cash accounts as needed.
  14. Serves as a liaison for PTC as needed for event coordination and communication.
  15. Provides clerical support to the Principal, including writing, copying, ordering, mailing, and related tasks.
  16. Inputs behavioral data for PBS and creates the requested reports.
  17. Acts as a school receptionist, uses independent judgment to determine appropriate actions.
  18. Receives and distributes mail, packages, and other supplies.
  19. Supervises students in the office.
  20. Other duties as assigned by the Grade School Principal
ADDITIONAL JOB FUNCTIONS:
  1. Attends staff meetings and serves on staff committees as required (i.e., Site Council, Safety Committee, Leadership Team, and the like).
  2. Maintains professional competence through participation in District-provided in-service activities and/or self-selected professional growth activities related to job responsibilities.
  3. CPR/First aid certification for coverage of health room student issues.
  4. Takes minutes for meetings as requested or required by the Principal.
OCCUPATIONAL REQUIREMENTS
  1. Valid Oregon Driver's license with excellent driving record.
  2. FBI Fingerprint clearance required.
  3. Required health training: Valid First Aid/CPR-AED cards, bloodborne pathogen, and EpiPen training.
  4. Genuine enjoyment of working with students in a school setting.
  5. Outstanding communication skills-both oral and written-which are effective across a wide variety of audiences, including students, parents, and staff.
  6. Respects workplace confidentiality and maintains professional office conduct.
  7. Technical competencies, including word processing, spreadsheets, email, and the like.
EDUCATION/VOCATIONAL PREPARATION
  1. College degree or extensive administrative assistant experience preferred.
  2. Experience working in a school setting preferred.


PHYSICAL REQUIREMENTS

Moderate degree of physical stamina with occasional lifting of 10 to 50 pounds. Ability to move freely to various locations within the classroom and other supervisory settings (cafeteria/playground). Frequent standing, walking, sitting, and bending. Frequent repetitive activities, including hands, arms, and legs, for clerical-related work. Exposure to noise and activity in a school setting. Exposure to outdoor weather conditions.

TERMS OF EMPLOYMENT

Salary and fringe benefits will be approved annually by the School Board.

ACKNOWLEDGMENT

This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all-inclusive, and the job may require other essential and/or non-essential functions, tasks, duties, or responsibilities not listed herein. The District reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Nothing in this job description, nor by the completion of any requirement of the job by the employee, is intended to create a contract of employment of any type.

Equal Opportunity Employer

Riverdale School District recognizes the diversity and worth of all individuals and groups. It is the policy of the Riverdale School District that there will be no discrimination or harassment of individuals or groups based on race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, marital status, age, veterans' status, genetic information, or disability in any educational programs, activities, or employment.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990. Individuals with disabilities may contact Tammie Wing (twing@riverdale.k12.or.us) for additional information or assistance. Speech/Hearing-impaired persons may contact the District for assistance through the Oregon Telecommunications Relay Service at 1-800-735-2900.

About the Company

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Riverdale School District 51J

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