Accounting, Accounting Software, Accounts Payable, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Billing, Communication Skills, Copying Machines, Data Entry, Data Formats, Data Quality, Deltek Accounting Software, Detail Oriented, Document Management, Documentation Format, ERP (Enterprise Resource Planning), Editing, High School Diploma, Identify Issues, Logistics, Microsoft Excel, Microsoft Word, Multitasking, Office Equipment, Office Management, Onboarding, Organizational Skills, Presentation/Verbal Skills, Purchase Orders, Record Keeping, Shipping/Receiving, Travel Planning, Writing Skills
ADMINISTRATIVE ASSISTANT
CleanAir Engineering (CleanAir) is a global provider of environmental measurements, products
and related services. We are seeking a versatile full-time Administrative Assistant for our
Pittsburgh, PA office to manage front-desk reception and provide support across our operating
divisions.
This role serves as the primary point of contact for incoming communications and office
logistics, including supply inventory, shipping, and travel coordination.
Beyond general office management, you will play a supporting role in project accounting and
data integrity by processing AP/AR invoices via Deltek Vantagepoint, performing Excel-based
data entry, and managing professional document formatting.
The ideal candidate is a proactive multitasker who can balance high-volume administrative
duties with precise financial record-keeping and a professional front-office presence.
Required Qualifications:
- Education and Experience: Associate degree with 2+ years of direct experience in a
business-related field preferred; however, a combination of a high school diploma and
4+ years of direct experience in office administration and project billing will be
considered.
- Software Proficiency: Skills in Microsoft Excel and Word (formatting/data entry);
previous experience with Deltek Vantagepoint or similar ERP/accounting software is a significant plus
- Communication: Excellent verbal and written communication skills with a professional
demeanor for front-desk reception and customer AR calls.
- Organizational Skills: Proven ability to manage multiple priorities, from maintaining
office inventory and equipment to facilitating employee onboarding and travel.
- Technical Aptitude: Comfortable troubleshooting office equipment (copiers) and
navigating shipping platforms like FedEx/UPS.
- Attention to Detail: High level of accuracy in document editing, record-keeping, and
- matching invoices to purchase orders.
- Must pass drug screen, criminal background check and motor vehicle record review.
Salary Range:
$21 â $27 per hour, commensurate with experience.
Benefits:
Superior medical, 401(k), prescription drug plan, short- and long-term disability, tuition
reimbursement, vacation pay and life insurance.
âCleanAir is an equal opportunity/affirmative action employer, offering challenging career
opportunities, training, competitive compensation, and a drug-free/smoke-free working
environment.
â