Administrative Assistant

Must-Haves:

• 2–5 years of experience in project coordination or logistics
• Construction industry background (underground preferred, open to above-ground)
• Highly organized with strong multitasking skills
• Strong communicator (phone, email, and cross-functional collaboration)
• Detail-oriented with experience reviewing quotes, budgets, or financials
• Advanced proficiency in Excel and Microsoft 365
• Problem-solving mindset with ability to adapt in real-time
• Comfortable working in a hybrid role (admin-heavy with some warehouse exposure)
• Experience working with Oracle Fusion or other purchasing/ERP system experience
   

Plusses:

• Finance/accounting exposure (budgets, cost tracking, POs)
• Power/telecom experience (fiber knowledge is a plus)
• Forklift certification or willingness to obtain one
   

Day-to-Day:

• Coordinate and track material orders for large-scale construction projects
• Manage purchase orders and financial documentation within internal systems
• Maintain and update spreadsheets (Excel/Google Sheets) for tracking and reporting
• Support logistics between field teams, vendors, and warehouse operations
• Answer inbound calls and handle day-to-day requests/issues
• Assist with warehouse coordination (inventory, shipments, materials flow)
• Review quotes and ensure alignment with project budgets
• Communicate across teams and time zones to ensure project efficiency
• Identify issues quickly and proactively work toward solutions
• Collaborate closely with a tight-knit, highly communicative team
   
  Job Description:

Insight Global is seeking a Administrative Assistant to join a fast-growing team in the underground construction space. This is a hands-on, high-impact role where you’ll play a key part in keeping critical projects running smoothly. Doing everything from coordinating large-scale material orders (including fiber) to ensuring purchase orders and budgets stay on track. The ideal candidate is someone who thrives in a fast-paced environment, loves staying organized, and isn’t afraid to ask questions. If you’re looking for a role where you can grow your skillset, gain industry knowledge, and be part of a supportive, team-first environment.