Job Description - Administrative Assistant (JR109199)
Job Description
Administrative Assistant - (JR109199)
Description
Take your career further with McLane!
The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you''ll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide.
The Administrative Assistant provides support to one or more managers and/or directors through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material.
Benefits you can count on:
What you'll do as an Administrative Assistant
Provides administrative support for storage and warehouse operations
Process and maintain storage customer records and files.
Enter and update inventory transactions, receipts, inbound shipments, and outbound shipments in designated systems and spreadsheets.
Assist with monthly storage billing and customer invoicing as needed.
Review and organize inbound and outbound documentation, including Bills of Lading (BOLs), receipts, and inventory reports.
Monitor shared mailboxes and route requests to the appropriate personnel.
Assist with appointment scheduling and coordination of customer requests.
Respond to phone calls, emails, voice-mails, and written correspondence.
Coordinate and track department initiatives and projects; follow up on outstanding action items and provide status updates to management.
Gather, prepare, and distribute weekly and monthly reports and operational data.
Compile documents, reports, and supporting information as needed.
Maintain accurate files, records, and document control processes.
Support inventory audits and reconciliation efforts.
Create, confirm, and coordinate customer orders and shipments.
Track and reconcile department expense reports.
Perform general administrative duties, including filing, scanning, photocopying, and record retention.
Maintain sensitive and confidential information.
Perform other duties as assigned.
Qualifications you'll bring as an Administrative Assistant:
Fit the following? We want you here!
Our roadmap. Our story.
We've been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130+ years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture.
Candidates may be subject to a background check and drug screen, in accordance with applicable laws.
All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
For our complete EEO and Pay Transparency statement, please visit https://www.mclaneco.com/legal/employment/
Primary Location
: United States-Arizona-Phoenix
Work Locations
:
FS112 DC Phoenix
7600 W. Roosevelt Street
Phoenix 85043
Business Unit: FS112
Job
: Administrative
Schedule
: Full-time
Shift
: 1st - Day
Employee Status
: Regular
McLane Company, Inc. is one of the largest supply chain services leaders, providing grocery and foodservice supply chain solutions for convenience stores, mass merchants, drug stores and chain restaurants throughout the United States. McLane offers excellent career opportunities in its many Distribution Centers across the country. Becoming a McLane teammate is to become part of an honest, stable, and reliable company with over 125 years of success. We’re looking for teammates with perseverance who don’t mind taking the extra step for our customers, our community, and the company. In return, we’ll pay you well and offer you the opportunity to go as far in your career as you want to go. We have a winning, growth-driven culture. We focus on hiring the best and the brightest teammates. It’s also why our customers are some of the largest and most respected retailers in America, and the brands we deliver every single day are the ones you know and love.
EQUAL OPPORTUNITY EMPLOYER
McLane Company, Inc. is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity Employer, making decisions without regard to race, color, ethnicity, national origin, sex, sexual orientation, gender identity, religion, age, disability, veteran status, genetic information, or any other characteristic protected by state or federal law. For our complete EEO and Pay Transparency statement, please visit www.mclanecareers.com/eeo.
In addition, McLane is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation for the application process due to a disability, please email accessibility@mclaneco.com.