Schedule/Hours: Monday- Friday (8:30am- 4:00pm) - 35 hours per week
Hourly rate: $22.86 p/h
This position is responsible for:
Relieves Operations Program Director administration operations details, functions, and duties; assists in the preparation of materials for TSAMM submittals to DHQ/THQ; assists with general administration of the Women's Auxiliary; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities for the property/facilities department; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with Women's Auxiliary program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding Women's Auxiliary and Property/Facilities operations and ensures the office runs smoothly while the supervisor is absent; back up to the Receptionist.
Key Responsibilities:
- Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, statistics, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.
- Answers telephone in a courteous and tactful manner; greets and assists employees, Women's Auxiliary members and people from outside The Salvation Army; provides accurate and complete information regarding the program operations and/or services.
- Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Women's Auxiliary programs; assists in establishing general policy and mission for the same; assists with the administrative detail of designing, overseeing, and evaluating Women's Auxiliary programs.
- Assists in the preparation of materials for TSAMM submittals to DHQ/THQ; composes, prepares and /or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, statistics, budgets, invoices, legacy or other legal documents, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensure the accuracy, completeness, and timeliness of the same. Manages filling, updates, purging and organization of aforementioned documents.
- Prepare and processes Property and Furnishing & Equipment requisitions in accordance with established policies and procedures; maintains organized and complete files with proper back-up materials for each requisition are processed in a timely and accurate manner in accordance with Southern Territory Minutes; prepares check requests for requisitions approvals and ensures proper documents are received from vendors for processing payments from Headquarters.
Physical Requirements and Working Conditions:
- Ability to meet attendance requirements.
- Ability to read, write, and communicate the English language.
- Ability to perform routine mathematical computations.
- Ability to operate various office equipment and business software.
- Ability to concentrate and pay close attention to detail.
- Ability to follow instructions and work independently with limited supervision.
- Limited amount of physical effort required associated with walking, standing, lifting and carrying light objects (less than 25lbs) 5-10% of work time.
- Duties are usually performed seated. Sitting may be relieved by brief or occasional periods of standing or walking.
- Ability to work well under the pressure of deadlines.
- Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like.
- Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather.
Employee Benefits:
- Medical, Dental and Vision Plans Available
- Paid Time Off
- Retirement Savings Plans Available
- Supplemental Insurance Available
- Voluntary Life Insurance Available and more!