Administrative Assistant (On-site)

We are seeking a highly organized and detail-oriented Administrative Assistant to support the Innovation Policy Unit (IPU) and the Research and Innovation Division for our client within a New York State agency. This role is ideal for someone with strong administrative and project coordination experience who can operate effectively in a fast-paced environment.

• Performs tracking and monitoring of key program deliverables and reports metrics to senior leadership
• Manages file structure for the Research & Innovation Division and ensures records are properly organized
• Monitors the division’s shared mailbox for internal and external communications
• Coordinates the process for the Research & Innovation Division’s external engagement program
• Assists with project management tasks supporting innovation policy activities
• Attends meetings and takes notes as necessary
• Provides briefings and status updates to executive staff and stakeholders
• Performs other duties as assigned

Minimum Qualifications:

• Three years of experience as a project management specialist
• Five years of experience with Microsoft Office Suite, including Outlook and Word
• Strong communication and problem-solving skills
• Ability to multitask in a fast-paced environment

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: One State Street, New York, NY 10004
Duration: approximately 2 years
Apply by deadline: 4/8/2026
Shift Days/Times: M-F 40 hours, TBD

Pay Range: $18.00 - $20.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.