Administrative Assistant

This position is responsible for processing invoices, posting customer payments, maintaining accounts receivable records, preparing bank deposits, and providing exceptional customer service while supporting daily office operations. Maintain organized filing systems for invoices, deposits, remittance records, and accounting documentation.

Administrative Assistant Invoicing & Accounts Receivable

Pay:Starting at $20.00 per hour(DOE)
Location:Oklahoma City, OK 73179
Shift:Monday Friday | 8: 00 AM 5: 00 PM
Job Type:Temp-to-Hire
Job Order #:126243
Position Overview
We are seeking a dependable and detail-oriented Administrative Assistant Invoicing & Accounts Receivable to support a busy accounting and administrative team in Oklahoma City. This position is responsible for processing invoices, posting customer payments, maintaining accounts receivable records, preparing bank deposits, and providing exceptional customer service while supporting daily office operations.

The ideal candidate is organized, accurate, and comfortable working with financial records in a fast-paced office environment.
Required Experience & Skills
High school diploma or equivalent required
Previous experience in accounts receivable, invoicing, bookkeeping, administrative support, or office administration preferred
Strong attention to detail and organizational skills
Proficiency with Microsoft Office, including Excel
Ability to learn and work within NetSuite or similar ERP software
Excellent written and verbal communication skills
Professional phone etiquette and customer service abilities
Reliable attendance and strong work ethic
Essential Duties & Responsibilities
Prepare and process customer invoices accurately and on schedule
Record customer payments and maintain accurate accounts receivable records
Prepare and reconcile daily bank deposits and payment documentation
Match customer payments to invoices and resolve discrepancies
Upload invoices through customer portals when required
Maintain organized filing systems for invoices, deposits, remittance records, and accounting documentation
Answer incoming phone calls and direct inquiries appropriately
Assist customers with invoice requests, payment status updates, and documentation needs
Communicate with customers regarding payment issues and escalate concerns when necessary
Collaborate with management, sales, and accounting teams to ensure accurate documentation
Perform general administrative and office support duties as assigned
Preferred Qualifications
Experience with customer payment posting, bank deposits, or account reconciliation
Previous experience in manufacturing, oil & gas, distribution, or industrial environments
Familiarity with NetSuite or other ERP software systems
Associate's degree in Accounting, Business, Finance, or a related field is a plus
Physical Requirements
Ability to sit and work at a computer for extended periods throughout the day
Frequent use of a computer, keyboard, telephone, and other office equipment
Occasional lifting of office supplies or files up to 25 lbs
Ability to communicate professionally with customers, vendors, and team members
Work Environment
Professional office environment supporting accounting and administrative operations
Fast-paced workplace requiring strong organizational and multitasking skills
Frequent interaction with customers, accounting staff, sales personnel, and management
Team-oriented environment focused on accuracy, customer service, and efficiency
Why You'll Want This Opportunity
Competitive starting pay based on experience
Stable Monday Friday first-shift schedule
Long-term temp-to-hire opportunity
Opportunity to build experience with accounts receivable, invoicing, and ERP systems
Professional office environment with opportunities for long-term career growth
Ready to Apply?
Apply today for immediate consideration or call/text (405) 367-3076 for more information.

You can also apply in person through:

Stand-By Personnel Oklahoma City
Monday Friday | 8 AM 4 PM