Administrative Skills, Budgeting, Business Solutions, Calendar Management, Communication Skills, Conflict Resolution, Criminal Justice, Database Administration, Dental Insurance, Environmental Sciences, Flexible Spending Accounts, Health Insurance, Healthcare, Leadership, Local Government, Mail Processing, Nonprofit, Office Equipment, Organizational Skills, Policy Development, Prepare Correspondence, Presentation/Verbal Skills, Proofreading, Public Affairs, Public Policy, Public Safety, Quality Control, Record Keeping, Registrar, Retirement Plan, Social Media, Social Work, State Government, Student Admissions, Team Lead/Manager, Telephone Skills, Training/Teaching Materials
Department
THE ONEILL SCHOOL - IU INDY (IN-SPEA-IUINA)
Department Information
Founded in 1972, the ONeill School was the first school to combine public management, policy, and administration with the environmental sciences. It remains the largest public policy and environmental studies school of its kind in the United States, with programs on both the IU, Indianapolis and IU Bloomington campuses.
Executive education for professionals and employers offers graduate level programs from the ONeill School at IU, Indianapolis. These programs help employees earn graduate certificates and even an executive MPA from Indiana University. Executive Education also provides custom leadership and management programs for national and local clients in health care, social work, transportation, nonprofits, federal, state and local government, criminal justice, and public safety.
Job Summary
Department-Specific Responsibilities
- Provides administrative support to the Director of the ONeill Executive Education program.
- For the Director, review incoming correspondence and initiate, draft, proofread and provide quality control for all correspondence and communication endorsed by the Director (pertaining to Executive Education-ONeill, IU Indianapolis), disseminating information and follow up as needed. Utilize business software applications to prepare correspondence, reports, presentations, agendas, minutes, faculty and client agreements, etc.
- Collaborate with ONeill graduate program and university admissions and registrar staff to register, process documentation for ongoing classes and graduation in credit programs. Maintain student records for Executive Education programs
- Support non-credit programs offered by Executive Education - Check-in participants; prepare attendance lists, name tags, name tents, certificates of completion; maintain program databases; copy program materials as needed; and other assignments as needed.
- Receive, assist program participants and other guests.
- Provide support for Executive Education events, recruitment, graduation and other projects as necessary. Coordinate or assist in special projects for the Director as requested. May perform other duties related to Executive Education Educational Resources and International Programs.
General Responsibilities
- Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Manages executives calendar, meetings, travel, correspondence, and budget.
- Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries.
- Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
- May perform other duties related to maintaining an internal website and/or working with social media.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED)
Preferred
WORK EXPERIENCE
Required
- 4 years of relevant experience.
SKILLS
Required
- Excellent organizational skills.
- Demonstrates ability to maintain confidential information.
- Strong verbal communication and listening skills.
- Excellent collaboration and team building skills.
- Demonstrates excellent judgment and decision making skills.
- Effective conflict management skills.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
Indianapolis, Indiana
Advertised Salary
$43,680- $45,000 annually
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: General Administration
Job Family: Administrative Support
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
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