Administrative Assistant

Support a variety of general office needs, including phones, copying, scanning, filing, mailing, printing, document binding, and related administrative tasks. A leading financial services organization is seeking an experienced administrative professional to provide high-level support within a fast-paced trading floor environment.

Title: Administrative Assistant

Office Status: In-Office

Pay Rate: $50/hr

Contract Length: Not specified

ABOUT THE ROLE

A leading financial services organization is seeking an experienced administrative professional to provide high-level support within a fast-paced trading floor environment. This role will work closely with both junior and senior professionals across multiple teams and requires someone who is highly organized, adaptable, and eager to take on increasing responsibility.

RESPONSIBILITIES

• Provide day-to-day administrative support, including expense submissions through Concur, calendar management, meeting coordination, travel arrangements, and document preparation.
• Manage multiple executive and team calendars in Microsoft Outlook, proactively organizing schedules, agendas, meetings, meals, and video or conference calls.
• Coordinate complex domestic and international travel, including detailed itineraries, time-zone considerations, preferred airlines and hotels, client information, and meeting materials.
• Support a variety of general office needs, including phones, copying, scanning, filing, mailing, printing, document binding, and related administrative tasks.
• Prepare, organize, and print important business materials, including PowerPoint presentations and meeting documentation as needed.
• Coordinate logistics for internal meetings, client interactions, visitors, and other business events.
• Welcome and assist visiting clients, guests, and other external stakeholders in a professional manner.
• Work collaboratively with internal team members and account teams, as well as clients when needed.
• Attend committee or team meetings when requested and accurately capture meeting minutes and action items.
• Take ownership of ad hoc administrative projects and other responsibilities as business needs arise.