Administrative Skills, Billing, Calendar Management, Cloud Computing, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Executive Assistant Skills , Expense Reports, File Maintenance, Follow Through, Logistics, Onboarding, Organizational Skills, Plan Meetings, Project/Program Coordination, Record Keeping, Slack, Vision Plan
LOCATION
New York, NY
POSTED
4 days ago
We are supporting our client on a search for an Administrative Assistant who will keep a busy, distributed team running smoothly from anywhere. This is a high-trust seat for an experienced admin who loves owning their workflows and partnering with leaders across the company.
You will work fully remote with the flexibility to live anywhere in New York State. We are open to experienced administrative assistants, executive assistants ready for a remote role, and coordinators from busy environments.
Responsibilities
Support day-to-day admin needs across a distributed team
Manage complex calendars, schedule meetings, and book travel
Process expense reports, invoices, and reimbursements
Maintain files, records, and shared drives across cloud tools
Coordinate meetings, agendas, notes, and follow-ups
Handle digital correspondence and route inquiries appropriately
Help with virtual event logistics, vendor coordination, and small projects
Support onboarding logistics for new hires across the company
Requirements
2 plus years of administrative, EA, or coordinator experience
Strong organization, follow-through, and attention to detail
Comfort with Google Workspace, Slack, Notion, and basic admin tools
Clear written communication and a proactive working style
Reliable home office setup and ability to overlap US business hours
Bachelors degree preferred but not required
Benefits
Fully remote work environment with flexible hours across US time zones
Competitive salary with annual reviews
Medical, dental, and vision insurance
401(k) plan with employer match
Generous paid time off, paid holidays, paid sick leave
Annual learning and development stipend
Home office setup support and monthly tech stipend