Administrative Assistant

Pay Rate: $25 per hour, W2
Duration: 3+ Month Contract
Work Mode: Hybrid

Summary:

• Hours: 9am - 5pm, 37.5 hours per week
• Mon/Fri Remote
• Tues, Wed, Thurs: Onsite

Responsibilities:

• Serve as the first point of contact for employees, clients, freelancers, vendors, and guests, providing a welcoming and professional experience while supporting the day-to-day operations of the studio.
• Provide primary coverage for the main studio phone line and visitor access, including greeting guests and assisting with entry into the studio.
• Maintain the appearance, organization, and readiness of the studio's shared spaces, including conference rooms, reception, pantry, and common areas.
• Coordinate office and studio supplies, catering, maintenance requests, and other operational needs to help ensure the studio is ready for daily operations, meetings, and client visits.
• Provide administrative support to Multimedia & Design leadership, including calendar coordination, travel arrangements, expense reports, document preparation, meeting scheduling, and other administrative support as needed.
• Coordinate purchasing requests, monitor orders and deliveries, communicate status updates, and follow through until requests are completed.
• Receive and coordinate incoming and outgoing deliveries, including UPS, FedEx, and messenger services.
• Support operational workflows through data entry and administrative support in MediaPulse and other internal business systems.
• Assist with proofreading, formatting, and preparation of documents and presentations as needed.
• Support Operations & Administration initiatives, special projects, team meetings, catered lunches, and other administrative assignments as needed.

Requirements:

• Administrative experience in a corporate or professional office environment.
• High School diploma or GED required. Associate's or Bachelor's degree preferred.
• Proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and Copilot.
• Comfortable learning new technologies and internal business systems, including MediaPulse.
• Excellent organizational, written, and verbal communication skills.
• Strong customer service and interpersonal skills.
• Strong attention to detail with the ability to manage multiple priorities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Professional, dependable, and committed to following through on assignments.

Preferred Skills:

• Experience working in a corporate communications, creative, multimedia, or production environment.
• Experience using MediaPulse.