Administrative Assistant

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

Our client is seeking a professional and proactive Administrative Assistant to support the Investor Relations team within a growing investment management firm. This newly created role offers the opportunity to work closely with senior Investor Relations professionals while gaining exposure to client-facing activities, executive support, and strategic projects. The ideal candidate is highly organized, collaborative, and detail-oriented, with strong communication skills and a commitment to delivering exceptional service in a fast-paced environment. Hours are generally 8:30am-5:00pm/5:30pm with flexibility for occasional overtime, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to Investor Relations leadership, including complex calendar management, travel coordination, and expense reporting
• Assist with meeting preparation, client-facing activities, presentation materials, and investor communications
• Coordinate scheduling across internal and external stakeholders while ensuring seamless execution of meetings and events
• Support Investor Relations projects and special initiatives, helping maintain organization and follow-through on key priorities
• Manage travel logistics, itineraries, and administrative workflows with a high level of accuracy and attention to detail
• Serve as a collaborative partner to the broader team, delivering responsive support and maintaining strong relationships across the organization

Qualifications:

• Bachelor's degree required
• Prior administrative, executive support, client service, or professional services experience preferred
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills with a client-facing mindset
• Advanced professionalism, sound judgment, and a collaborative team-oriented approach
• Strong Microsoft Office skills; Excel proficiency is a plus

Compensation/Benefits:

• Up to $75K base salary plus bonus opportunity
• Comprehensive medical, dental, and vision coverage
• 401(k) with dollar-for-dollar company match up to established contribution limits
• PTO package
• Daily lunch allowance and catered breakfast offerings

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)