Administrative Assistant

Job#: 3049730

Job Description:

Executive Administrative Assistant

Location: New York, NY (Must be able to work onsite Tuesday - Thursday each week.)

Length: 6 Month Assignment

Pay: $40/hour W2

Role Overview

We are seeking an organized and resourceful Senior Executive Assistant to support our executives and the broader team. This role combines managing support for team executives, event coordination, office management, and team planning. The ideal candidate is comfortable managing multiple priorities, anticipating needs, coordinating across internal and external stakeholders, and ensuring that day-to-day operations run smoothly.

Key Responsibilities

• Manage complex calendars for designated executives, including scheduling meetings, resolving agenda conflicts, and coordinating across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
• Prepare, submit, and track expense reports, ensuring accuracy and compliance with company policies.
• Support meeting preparation by coordinating logistics, gathering materials, and confirming attendees.
• Handle sensitive and confidential information with professionalism and discretion.
• Maintain and manage the overall team calendar, including meetings, events, deadlines, and company milestones.
• Coordinate recurring team meetings, leadership sessions, offsites, and planning activities.
• Plan and execute events ranging from executive dinners and investor meetings to team offsites and conferences.
• Manage event logistics, including venues, catering, invitations, and attendee lists.
• Support the day-to-day operation of the office and team workspace, including maintaining inventory of supplies.

Experience: A minimum of 6+ years of experience as an executive assistant is required. Previous experience in supporting executives, business operations, event coordination, office management, or a related role is necessary. This includes experience managing complex calendars, travel arrangements, and expense reporting, as well as demonstrated experience planning events.

Technical Skills: Proficiency in the Microsoft Suite (Excel, PowerPoint, Word) is required.

Preferred Qualifications

• Proactive and solutions-oriented.
• Calm and composed in a fast-paced environment.
• Service-minded, with a strong sense of ownership.
• Collaborative and comfortable working across different teams.
• Flexible and willing to support occasional early-morning or evening events.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

New York, NY, US

Job Type:

Date Posted:

September 4, 2026

Pay Range:

$35 - $40 per hour

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