Administrative Assistant - Music

JOB SUMMARY

As an Administrative Assistant, you have an essential role in keeping the Music Department running smoothly. You provide administrative support to the Dean and Chair and manage the daily operations of the Music department within the College of Truth, Beauty and Culture. Processing paperwork (which may include budgets, confidential student records, and support requests) and assisting in coordinating events are core aspects of the role. Must have exceptional organizational, communication, and computer skills as well as the ability to connect and work well with others in order to excel in this position.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Administrative Coordinator, College of Truth, Beauty & Culture / Department Chair

Supervisory Responsibility: N/A

Indirect Supervisory Responsibility: Student Employees

ESSENTIAL DUTIES - May include, but is not limited to, the following:

• Provide administrative support to faculty, staff, and students.
• Coordinate and schedule meetings, ensuring efficient time management.
• Manage student and faculty inquiries.
• Assist in maintaining student records, databases, and other academic documentation.
• Assist in event planning, including intensives and residencies.
• Handle all correspondence.
• Perform other duties as assigned to support the overall efficiency of the department

ADDITIONAL/NON-ESSENTIAL DUTIES

{{Additional/Non-Essential Duties - in the context of ADA - the functions could be assigned to another individual, or adjusted, to allow a disabled person to hold the position}}

All remaining duties are considered "nonessential" within the context of the ADA, which means that the function could be reassigned to another employee in order to allow a disabled individual to hold the position. Alternatively, the manager could try to provide a reasonable accommodation so that the disabled individual could perform the function.

LOCATION

Lakeland Main Campus

EDUCATION

Required Education:

High School/GED

Preferred Education:

Some college coursework or bachelor's degree preferred

LICENSES/CERTIFICATIONS

N/A

EXPERIENCE

Required:

A minimum of one year administrative/clerical experience

Preferred:

A minimum of one year administrative/clerical experience in higher education is preferred

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Outstanding Christian character.
• Office productivity software skills, including Microsoft Office/Google Suite.
• Strong organizational skills, ability to multi multitask and prioritize effectively.
• Excellent communication and interpersonal skills.
• Detail-oriented mindset with a commitment to accuracy.
• Ability to write and communicate effectively in various environments.
• Maintain confidentiality in all aspects of student and institutional information.

Preferred:

Experience working with multiple departments.

Experience in event planning, managing calendars, taking meeting minutes.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, and harassment, including sexual harassment.

• This position is considered non-essential for the purposes of Emergency Response.

Physical Requirements:

• Office Environment: Ability to work primarily in an office setting, which involves sitting for extended periods.
• Sedentary Work: Remaining in a stationary position (sitting or standing) for prolonged periods-up to 75% to 80% of the workday.
• Fine Motor Skills: Constantly operating a computer, keyboard, calculator, and other office productivity machinery (such as digital scanners and copiers) for extended periods of time.
• Communication: Frequently communicating with students, families, and staff. Must be able to exchange accurate, detailed information via phone, virtual platforms (Google Meet, Zoom), and in-person meetings.
• Mobility: Capability to move around the office and campus as needed for meetings and events.
• Standing: Ability to stand and walk for extended periods of time for meetings and events.
• Lifting: Occasionally lift and carry items such as files, documents, or small office equipment weighing up to 20 pounds.
• Visual Acuity: Utilizing close visual acuity to read digital monitors, analyze dense financial spreadsheets, verify legal veteran documentation, and view small text numbers.
• Hearing and Speaking: Adequate hearing to participate in conversations and phone calls, and clear speaking ability for effective communication.

Travel:

None

Schedule:

Monday - Friday, 8 am to 4:30 pm (or as scheduled by supervisor) for 40 hrs per week

Will require some weekends/evening hours, as needed.

TRAINING

All new hires and employees transferring into a new position will have a 90-day probationary period within which to learn the functions of the job and to be evaluated. Following the probationary period, the employee can transition to regular status, have the probationary period extended in order to receive more training, or have employment terminated. Required compliance training is as follows:

SEU operational frameworks

FERPA

Safety training, as assigned

SAFETY

• SEU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment.
• Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management.
• Work-related injuries must be immediately reported to Security and Human Resources. When life or limb are at risk, please dial 911. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources within 24 hours of the incident.
• Emergency Employees report for or must remain at work in emergency situations. Dismissal or closure announcements do not apply to this position unless instructed otherwise by your direct supervisor or a member of the Leadership Team.

SCREENING

All full-time positions at SEU are deemed security-sensitive and require background checks. Employees required to drive their own personal vehicle, a rental car or an SEU vehicle in performance of their duties must pass an MVR records check and meet the requirements of the University's insurance carrier in order to meet the requirements of the position.

DISCLAIMER

SEU is an at-will employer. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. The employer retains the right to change or assign other duties to this position.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

SEU is committed to providing a workplace that is free from unlawful discrimination and harassment. All forms of discrimination against or harassment of a person because of his or her identification within a protected category are strictly prohibited and will not be tolerated. This prohibition applies equally to conduct by and against employees, vendors, visitors, and students.

Southeastern University is committed to equal opportunity in employment and education and does not discriminate on the basis of race, color, sex (including pregnancy), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors. The equal opportunity policy will apply in University programs and activities, and all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination and all other terms, conditions and privileges of employment. All employees of Southeastern University, by continued employment, agree to abide by the policies contained in the Employee Handbook and in the SEU Mission, Vision, Statement of Faith and Community Covenant.