Administrative Assistant

The Location

We are located at 51 Scarborough Lane, Milford, NH. This position is onsite.

Additional Job Details  

• Acts as the first point of contact for in-person visitors and guests for the New Hampshire plant.
• Answers a multi-line phone system and supports an onsite Visitor Management System.
• Orders, stocks, and maintains office and breakroom supplies.
• Collect, sorts and distributes mail. Ensures shipment of annual holiday boxes and other shipments.
• Manages petty cash and maintains a reimbursement log.
• Manages vending accounts, serving as account manager, and handles issues and reimbursements as needed.
• Support relationships and onsite visits of additional vendors for maintenance of office machinery e.g.: copier, postage machine.
• Assists other administrative staff with projects and tasks as needed.
• Assists Human Resources team as needed for various administrative tasks.
• Performs various clerical duties, such as filing, photocopying, preparing documents, and spreadsheets.
• Provides ad hoc support as needed to help advance Alene’s Vision, Mission and uphold organizational Values.

Education required: 

• High school diploma or general education diploma (GED)
  
  

Range of Experience: 

• 1-2 years of administrative experience; will consider combination of experience and education.
• Intermediate skills in Microsoft Office Suite, specifically Word, Excel, Outlook, and Teams.
• Must have reliable transportation with valid driver’s license; all mileage will be reimbursed.
  
  

Preferred Skills: 

• Previous experience with IFS and Concur a plus.
• Strong multi-tasking and organizational skills.
• Excellent oral and written communication.
• Dependability and confidentiality a must.
• Ability to work independently and as part of a team.
• Adaptability in a fast-paced environment.
• Attention to detail and high degree of accuracy.

Physical Demands & Work Environment: 

The physical demands and environmental characteristics described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

List the physical demands of the job such as weight limits, safety requirements, routine exposure to environment or chemicals, etc. 

While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or touch; reach, talk, hear, and smell.  The employee may be required to kneel, crouch, sit, climb, or balance.  The employee may lift and/or move up to more than 50 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee may be regularly exposed to aromas.  The employee is occasionally exposed to airborne particles. The noise level in the work environment is usually moderate.