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Administrative Assistant - Main Office

The A List Staffing

Cedar Park, TX

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JOB DETAILS
SALARY
$21–$23 Per Hour
SKILLS
Administrative Skills, Billing, Change Requests/Orders, Commercial Construction, Communication Skills, Construction, Construction Projects, Detail Oriented, Document Management, Documentation, Follow Through, High School Diploma, Liens, Mail Processing, Microsoft Excel, Microsoft SharePoint, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project Lifecycle, Support Documentation, Telephone Skills, Time Management, Typing, Writing Skills
LOCATION
Cedar Park, TX
POSTED
30+ days ago

Job Position: Administrative Assistant - Construction

Location: Cedar Park, TX 78613

Pay Rate: $21.00/hr - $23.00/hr

Description: Position Overview
A well-established commercial construction firm is seeking an experienced Administrative Assistant to support a large, long-term construction project. This role is ideal for a detail-oriented professional who enjoys structured administrative work, thrives in a deadline-driven environment, and is comfortable supporting multiple project managers with complex documentation and processes.

Key Responsibilities:
-Provide administrative support to Project Managers and Project Directors supporting field operations
-Manage subcontractor documentation, including contracts, change orders, billings, lien releases, and approvals
-Track subcontractor progress and maintain logs, schedules, and records
-Upload, organize, and maintain project documentation using SharePoint
-Assist with subcontractor billing workflows, including scanning, coding, routing, and approvals
-Maintain and update schedules and reports in Excel
-Support document flow throughout the lifecycle of the project
-Handle general office duties such as mail distribution, filing, typing, and occasional phone coverage
-Assist with additional administrative tasks as needed to ensure smooth project operations

Qualifications:
-High School Diploma required;Associate or Bachelor s degree preferred
-Several years of administrative experience, ideally within construction or a project-based environment
-Strong Excel skills and comfort learning new software systems
-Experience with document management and process tracking
-Excellent written and verbal communication skills
-Highly organized, detail-oriented, and process-driven
-Ability to work independently while supporting a team with varying personalities
-Demonstrated ability to meet multiple deadlines in a fast-paced environment
-Construction industry experience is a plus but not required
-Active Notary license is a plus
-Must be able to pass a physical and drug screen

Ideal Candidate Profile
-Detail-oriented and methodical with strong follow-through
-Comfortable working behind the scenes in a support-focused role
-Easy-going personality with the ability to work well with strong personalities
-Seeking long-term stability in an administrative role rather than rapid upward mobility

About the Company

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The A List Staffing