Administrative Assistant

Job Description:

Now hiring for an Administrative Assistant

Location: Lynchburg, VA

Pay Rate: $16.00 - $17.00 per hour

Schedule: Monday - Friday | 8:00 AM - 5:00 PM

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Administrative Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Administrative Assistant jobs in Lynchburg where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Education Requirements

• High School Diploma or GED required
• Additional coursework or training in business, administration, printing, or customer service is a plus
• Proficiency in Microsoft Office applications required

Experience Requirements

• Previous experience in customer service, administrative support, data entry, printing, production, or manufacturing environments preferred
• Experience using Microsoft Excel for data tracking and reporting
• Experience coordinating schedules, orders, or customer projects is beneficial

Preferred Qualifications

• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to multitask and manage competing priorities
• Strong organizational, problem-solving, and follow-up abilities
• Ability to analyze information and identify business opportunities
• Experience preparing quotes, proposals, or customer documentation is a plus

Physical Capabilities

• Ability to work in an office and production support environment
• Ability to sit, stand, and move throughout the facility as needed
• Ability to use a computer and perform repetitive data entry tasks
• Ability to manage multiple projects and deadlines in a fast-paced setting

Job Duties

• Serve as a primary point of contact for commercial printing customers
• Enter and maintain production, scheduling, and billing information accurately
• Prepare mail labels, job tickets, production paperwork, and reports
• Coordinate production schedules with Pressroom, Mailroom, Sales, and Business Office teams
• Respond to customer inquiries, resolve issues, and provide project updates
• Assist with quote preparation, customer proposals, and sales support activities
• Coordinate billing information and support revenue tracking processes
• Support process improvements, training initiatives, and special projects
• Identify opportunities to expand commercial printing and marketing services

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Pleasant staffing company that places employees quickly. Friendly and efficient. Always willing to help and keep people working until permanent jobs are available." - Administrative Assistant/Clerk, Staffmark

It's time to take your office superpowers somewhere they'll shine. Apply now.

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Assist with coordinating Pressroom and Mailroom activities and follow up on assigned tasks.
• Enter daily production information accurately using Microsoft Excel and other Microsoft Office programs.
• Prepare and print mail labels, job jackets, and production paperwork for the Mailroom.
• Coordinate print schedules with internal departments and commercial customers.
• Serve as a customer contact, addressing questions, concerns, and quality issues.
• Prepare quotes and proposals for commercial printing customers and support sales efforts.
• Coordinate billing information with the Business Office and help ensure production revenue is accurate.
• Assist with reports, spreadsheets, training, and process improvements.
• Identify potential commercial printing and marketing opportunities.
• Participate in committees and special projects as assigned.

The Administrative Assistant provides important support to teams by helping coordinate administrative activity, organize information, and maintain a professional office environment. This role requires reliability, communication, and attention to detail.

As a Administrative Assistant, success depends on being able to handle documents, schedules, records, calls, correspondence, and other office tasks while staying organized and responsive. The role often requires good judgment and the ability to work with confidential or time-sensitive information.

Strong candidates bring a positive attitude, practical problem-solving skills, and a willingness to support the needs of the team. The Administrative Assistant helps keep business operations moving forward.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.