Administrative Assistant

Administrative Assistant

Salary

$48,337.10 - $82,173.07 Annually

Location

Leesburg, VA

Job Type

FT Hourly W BN

Job Number

27-00925

Department

Animal Services

Opening Date

11/10/2026

Closing Date

11/15/2026 11:59 PM Eastern

FLSA

Non-Exempt

Grade

113

• Description
• Benefits
• Questions

Loudoun County Government has been named one of Forbes 2025 Best Large Employers! We're proud to be recognized nationally for our commitment to employee satisfaction and excellence in public service. At Loudoun County, we bring together talented professionals from all backgrounds to make a meaningful impact in a dynamic, growing community - that's The Loudoun Difference.

Welcome and thank you for your interest in employment with Loudoun County Government!

ALL SECTIONS OF THE APPLICATION MUST BE COMPLETED IN ITS ENTIRETY. THE RESUME IS CONSIDERED SUPPLEMENTAL INFORMATION ONLY. APPLICATIONS THAT ARE INCOMPLETE OR INDICATE SEE RESUME WILL NOT BE TAKEN INTO CONSIDERATION.

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Introduction

Loudoun County is one of the fastest growing counties in the country, known for its excellent quality of life and strong economy, while embracing its historic presence. Located 35 miles west of Washington DC, Loudoun County offers a diverse blend of cultural, recreational, and educational opportunities. Loudoun County government has been included in Forbes magazine's prestigious ranking of Americas Best Large Employers. Loudoun is recognized for its outstanding commitment to fostering environments where employees can thrive based on various factors, including atmosphere, salary, diversity, working conditions, and workplace environment.

Loudoun County Animal Services resolves to serve our community by promoting public safety and the compassionate treatment of all animals through humane education, community outreach, sheltering, and law enforcement.

Job Summary

Are you a multi-tasking problem solver with a love for helping animals and people? Loudoun County Animal Services (LCAS) is looking for an enthusiastic and compassionate individual to join our administrative team. Primary responsibilities include performing data entry for dog licenses and rabies certificates, answering phone and email inquiries regarding license compliance, ensuring dog license notices are mailed in a timely manner, and processing all web licensing sales to ensure accuracy and compliance. This position will assist Community Outreach with monthly vaccine clinics and serve as a backup to the Administrative Assistant for cash transmittals, HR, receiving, purchasing, and payroll functions. Additionally, this person will be responsible for creating and maintaining reports on licensing activities, assisting the HLEO division with administrative tasks as needed, and will perform the duties of Dispatcher in the Department's communication center. This person also serves as the primary FOIA custodian for the Department, serving as the point of contact for members of the public requesting information, documenting and tracking all requests in County's FOIA management system, and facilitating timely responses according to FOIA policies.

The successful candidate will:

• Have strong verbal and written communication skills, computer data entry skills, the ability to perform multiple tasks with an acute attention to detail, and be proficient in Microsoft Office.
• Possess knowledge of animal identification, behavior, and care of domestic animals.
• Be able to work under pressure independently and as part of a team, and enjoy working with people as much as with animals.

Hiring salary is commensurate with experience.

Minimum Qualifications

High School diploma or equivalent; three (3) years of related clerical/administrative work experience with computer automated systems and office applications experience; or equivalent combination of education and experience.

Spanish bilingual preferred, with proficiency incentive available.

Job Contingencies and Special Requirements

• Must be 18 years of age at time of hire.
• Must be a United States citizen or have been a lawful resident of the United States for the past ten (10) consecutive years. [AJ1.1]
• Must successfully pass pre-employment criminal and credit background checks, as well as be fingerprinted in compliance with the requirements of the Criminal Justice Information Services (CJIS) Division.
• Candidate will be required to obtain certification in Incident Command System 100 & 200 and attend ongoing required trainings throughout the duration of employment.
• Animal Services has the potential for exposure to infectious diseases, viruses, noxious fumes and chemicals, as well as risk of injury. A rabies pre-exposure vaccination series will commence immediately upon hire unless proof of prior vaccination is provided. Applicants should not have fear of, common companion animal species, including cats, dogs, guinea pigs and rabbits.
• Work schedule may vary and may include weekends and evenings.

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Equal Employment Opportunity

Loudoun County Government prides itself on fostering a diverse and inclusive workplace that promotes employee wellness and work-life balance. As an equal opportunity employer, we consider all qualified applicants regardless of age, color, disability, gender identity, genetic information, national origin, political affiliation, race, religion, sex, sexual orientation or other non-merit factors.

Reasonable Accommodation

Applicants who wish to request a reasonable accommodation during the recruitment process should call Human Resources directly at

703-777-0213 or email Human Resources.

Loudoun County Government offers a variety of benefits to both regular full time and part time employees. To view the comprehensive benefits package we have to offer you when you join our team, please click here.

Employees hired into Regular Part-Time Intermittent positions are eligible for limited County employee benefit programs, based on the position's regularly scheduled hours. Benefits eligibility for temporary employees are dependent on duration of assignment and number of scheduled hours.

01

Which statement below best describes the highest level of education you have completed?

• High school graduate, diploma or the equivalent (GED)
• Associate degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

How many years of related clerical/administrative work experience with computer automated systems and office applications experience do you have?

• No experience
• Less than 1 year of experience
• 1 year but less than 2 years of experience
• 2 years but less than 3 years of experience
• 3 or more years of experience

Required Question

Employer Loudoun County Government

Address 1 Harrison Street SE

Leesburg, Virginia, 20175

Phone 7037770213

Website www.loudoun.gov