Administrative Assistant

Position Summary

The Administrative Assistant provides critical support to office operations, leadership, and cross-functional teams. This role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced distribution/manufacturing environment.

Key Responsibilities

• Provide general administrative support to office staff and management
• Answer and route incoming calls, emails, and correspondence
• Maintain filing systems, records, and documentation (digital and physical)
• Coordinate meetings, schedules, and calendars
• Assist with data entry, reporting, and order documentation
• Support shipping/receiving paperwork and inventory records as needed
• Manage office supplies and vendor orders
• Assist with invoicing, billing, and basic accounting support
• Perform additional administrative duties as assigned

Qualifications

• 2+ years of administrative experience (distribution/manufacturing preferred)
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Excellent organizational and time management skills
• Accurate data entry and attention to detail
• Strong communication and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• High school diploma or equivalent required; additional education a plus

Preferred Skills

• Experience with ERP systems or inventory software
• Familiarity with shipping/receiving processes
• Basic accounting or bookkeeping knowledge