Administrative Assistant

Administrative Assistant

Our client, an EV manufacturing company, is looking for an Administrative Assistant for their Irvine, CA/Hybrid location.

Responsibilities:

• Provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• Maintain electronic system of our various licenses
• Perform data entry and scan documents
• Assist in resolving any administrative problems with internal business partners and/or external licensing agencies
• Prepare and modify documents including correspondence, reports, and emails
• Complete and submit administrative forms associated with license applications, such as check requests and other vendor related forms.
• Complete simple new licensing and renewal applications

Requirements:

• Bachelor Degree
• Proficient in Google Workplace, Email, Internet
• Prefer experience directly related to licensing, preferably working for a direct sales vehicle manufacturer or a highly regulated industry
• Can handle sensitive information with the highest degree of integrity and confidentiality
• Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving
• Ability to manage multiple tasks and achieve deadlines under pressure
• Strong attention to detail
• Proficient with Google Workspace (Gmail, Sheets, Docs, etc.)
• Nice To Have
• Experience directly related to licensing, preferably working for a direct sales vehicle manufacturer or a highly regulated industry
• Proficient with Confluence and Smartsheet

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities

ICONMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable law.