Administrative Assistant (Executive Support)
Stanbridge University is seeking a highly organized and proactive Administrative Assistant to provide executive-level support to the Executive Vice President (EVP). This role serves as a key operational partner, supporting daily execution, cross-functional coordination, and priority initiatives across the organization.
The Administrative Assistant works closely with senior leadership and directors across academic and administrative departments to ensure effective communication, alignment, and follow-through. This role requires strong critical thinking, attention to detail, and the ability to manage competing priorities in a fast-paced environment.
In addition to supporting the EVP, this position will assist with select initiatives and coordination efforts for the Directors of Marketing and Media & Communications.
Key Responsibilities
Executive Support & Coordination
- Manage and prioritize the EVP’s calendar, ensuring effective use of time and alignment with organizational priorities
- Coordinate meetings with internal and external stakeholders, including scheduling, agendas, materials, and logistics
- Track action items and ensure timely follow-up across departments
Communication & Cross-Functional Collaboration
- Serve as a liaison between the EVP and directors, faculty, and staff across departments
- Facilitate clear communication and ensure alignment on priorities and deliverables
- Represent the EVP professionally in interactions with internal and external stakeholders
Documentation & Reporting
- Draft, edit, and review correspondence, reports, and presentations for accuracy and professionalism
- Gather, analyze, and summarize information to support executive decision-making
- Maintain organized records and ensure documentation is accurate and up to date
Operational Support & Problem Solving
- Anticipate needs and proactively identify opportunities to improve efficiency and streamline processes
- Support coordination of priority projects and initiatives across departments
- Assist with hiring processes and administrative coordination as requested
Confidentiality & Judgment
- Handle sensitive and confidential information with discretion and professionalism
- Exercise sound judgment in decision-making and prioritization
Qualifications
Required
- Bachelor’s degree
- 1–3 years of administrative or coordination experience, preferably supporting senior leadership
- Strong written and verbal communication skills with the ability to interact confidently with leadership
- Excellent organizational and time management skills with the ability to manage multiple priorities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong attention to detail and ability to follow through on tasks and commitments
Preferred
- Experience supporting executive-level leadership
- Experience with project management, scheduling, or communication tools
- Demonstrated ability to work in a fast-paced, deadline-driven environment
- Strong problem-solving and critical thinking skills
Compensation
- $21.00–$23.00 per hour
- Compensation is based on education, experience, and internal equity considerations
Conditions of Employment
- A job-related assessment may be required during the interview process
- Must be able to perform each essential duty satisfactorily and be physically present in the office as required
- Employment verification will be conducted to validate work experience per accreditation standards
- Offers of employment are contingent upon successful completion of a background check
- Official transcripts are required prior to hire; degrees earned outside the United States must be evaluated by a recognized credential evaluation service
- Must be legally authorized to work in the United States without sponsorship
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
Work Environment
- Standard office environment with frequent interaction across departments
- Duties are typically performed while sitting at a desk or computer workstation
- Subject to frequent interruptions, noise, and competing priorities
Physical Demands
- Regularly sits for extended periods
- Proficient in using electronic keyboards and office equipment
- Effective verbal communication in person and by phone
- Ability to lift, carry, and/or move objects weighing 10–25 pounds as needed
Employee Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k)
- Exciting university events
- Seasonal motivational health and wellness challenges
- Work/Life Balance initiatives
- Onsite wellness program / Staff Chiropractor
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
Institutional Values
- Diversity and Inclusion: Stanbridge University is committed to fostering an inclusive learning environment that reflects diverse backgrounds and perspectives
- Innovation and Technology: We embrace advanced technology and operational tools to support efficiency and effectiveness
- Community Engagement: Through initiatives such as Stanbridge outREACH, we contribute to local and global communities
Equal Opportunity Employer
Stanbridge University is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace and do not discriminate on any protected basis. All qualified applicants are encouraged to apply.