Western Psychiatric Hospital is seeking full-time Administrative Assistant - Intermediate's for various units.
Under general supervision, the Administrative Assistant - Intermediate provides varied administrative tasks. This position will support inpatient unit(s while assisting the Unit Director and Project Analyst. Some responsibilities include scheduling, timekeeping, onboarding new hires and maintaining employee files.
Additional duties include, but are not limited to, independent processing in Kronos (payroll and ShiftSelect (scheduling, managing employee files, scheduling direct care staff for mandatory in-services, interacting with all members of the treatment team and assisting administratively in many other ways.
The ideal candidate for this position must be able to work independently, have previous work experience in an office and/or healthcare setting, display professionalism, be able to handle flexible assignments and be a team player. The ability to pay attention to detail, strong organizational skills, adaptability, being able to jump into any needed task and personal accountability is crucial for this role.
Responsibilities:
Administrative Support
Clerical and Calendar Management
Presentation and Correspondence
Assists with presentations.
Composes and modifies correspondence.
High school diploma or equivalent
Three year's experience in an administrative support role
Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software
Ability to use applicable MS Suite products
Working knowledge of business processes and procedures
Knowledge of basic accounting and financial principles and functions
Ability to analyze data and use basic reasoning skills
Licensure, Certifications, and Clearances:
UPMC is an Equal Opportunity Employer/Disability/Veteran