Administrative Assistant II - Raleigh, NC

VetJobs

Raleigh, NC

Apply

JOB DETAILS

SKILLS

Administrative Skills, Candidate Sourcing, Communication Skills, Consulting, Corporate Policies, Data Entry, Database Administration, Detail Oriented, Documentation, Drilling, Environmental Engineering, Equipment Maintenance/Repair, Establish Priorities, Geology, Geotechnical Engineering, Hardware Virtualization, Healthcare, Interpersonal Skills, Inventory Management, Leadership, Mail Processing, Maintain Compliance, Materials Testing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Military, Office Equipment, Office Management, Onboarding, Operational Support, Operations, Organizational Skills, Photocopy, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Record Keeping, Telephone Skills, Time Management, Travel Industry, Willing to Travel, Writing Skills

LOCATION

Raleigh, NC

POSTED

1 day ago

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description
Overview

At UES, we're a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose-to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the office, Administrative Assistant II will be responsible for greeting visitors and clients, handling incoming calls, managing correspondence, directing inquiries and other general administrative tasks such as filing.

This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.

Responsibilities

Document client communications and prepare work orders, ensuring accurate and timely entry into internal systems.
Coordinate job assignments and scheduling partnership with field management personnel, using dispatching or scheduling software to optimize efficiency and minimize travel time.
Assist with the distribution of test results and reports to clients and internal stakeholders, ensuring timely delivery, accuracy, and proper tracking of communications per project specific requirements.
Act as a point of contact for internal and external stakeholders, including greeting visitors, directing phone calls, and addressing inquiries professionally.
Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow-up.
Perform clerical duties such as filing, photocopying, and scanning.
Support onboarding for new hires, including materials preparation and workspace setup.
Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
Monitor and maintain office supplies inventory, placing orders and managing office equipment maintenance to ensure smooth daily operations.
Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
Provide administrative support for high-level projects, as assigned.
Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency.
Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.

Additional Qualifications/Responsibilities

Qualifications

High School Diploma or equivalent required; Associate's degree or additional relevant coursework preferred.
3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
Experience managing confidential and sensitive information while maintaining a high level of professionalism.
Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

Administrative Assistant II - Raleigh, NC

VetJobs

Raleigh, NC

About the Company

VetJobs

Similar Job Searches