Administrative Assistant II, Production

Description

Who We Are 

Vigor Marine Group is an established, innovative, integrated partner with a national footprint in marine maintenance and modernization, marine fabrication, and marine services.

With four shipyards, six dry docks, and more than 20,000 feet of pier space on or near U.S. Naval bases, at historic shipyards, our 2,500 dedicated employees across four states – from the Pacific Northwest to San Diego to Norfolk – personify the values of our company. Vigor Marine Group takes pride in being the employer of choice for our employees, who in turn take great pride in their contributions to the communities where they live and work, and to their nation – through their living wage jobs supporting their local economies, and through the world-class maritime and industrial services they provide to further our defense readiness and national security. For more information, visit vigor.net.

PAY RANGE:  $47,000 – 52,000

POSITION SUMMARY:  

This position is designed to provide direct administrative support to the respective department and to facilitate the smooth accomplishment of work through timely record keeping, file maintenance and other related tasks.   

ESSENTIAL FUNCTIONS AND MAJOR RESPONSIBILITIES:   

(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)

• Maintains departmental employee records, time sheets, etc.
• • Verify time keeping is up to date daily. Communicate with supervisors who are not up to date, to update by end of day.
  • Verify and double check employee attendance points from report sent by HR Support within next day to enable Production Managers enough time to issue corrective actions if needed.

• Communications regarding attendance must be confidential and clear.
• Update timecards daily for all travelers from your location working at other Vigor locations.

• Provides historical reference for the department by developing and utilizing electronic filing and retrieval systems.
• More specific tasks and activities will be determined by the assigned Manager.
• Duties and projects may be specific to the location and/or Manager. The job duties will be outlined accordingly within the scope and specification of this position.

JOB SCOPE:

This job is performed within established procedures using a variety of computer applications and office equipment. This is the entry level position in the department. The work consists of fairly standard procedures and tasks where basic analytical ability is required. The position follows established guidelines with limited authority to deviate. The incumbent typically receives more frequent supervisory direction. Decisions are typically limited to responding to narrow scope questions, conducting simple research into data readily found. The position reports to the Production Manager II or other Designee.

SUPERVISORY RESPONSIBILITY: None.

INTERPERSONAL CONTACTS:   

The Administrative Assistant coordinates their efforts and interacts with a variety of employees, ranging from hourly craft to managers.

KNOWLEDGE SKILLS AND ABILITIES:   

• Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers.
• Must have the analytical ability to research problem areas and special requests.
• Must have ability to use PC and software applications such as MS Office and data base programs.
• Excellent organizational skills. 
• Ability to follow instructions/schedules/timelines for multiple priorities
• Strong interpersonal skills and the ability to work with others in a positive and collaborative manner
• Ability to exercise sound judgment, work well independently, prioritize duties and follow through tasks to completion.
• Knowledgeable of principles and techniques of modern office procedures, recordkeeping and reporting processes.
• Must be willing to take initiative.
• Possess the ability to quickly learn processes, procedures and applications utilized in performing the job responsibilities.
• Knowledgeable of the proper usage of English, spelling, grammar and punctuation.

EDUCATION AND/OR EXPERIENCE:  

• High School Diploma or GED Certificate is required. 
• Associate’s Degree in business or other field related to the assigned department is preferred.
• Minimum of two (2) years of experience in providing administrative support work and demonstrated knowledge of office procedures and practices is preferred. 

CERTIFICATES, LICENSES AND REGISTRATIONS: None required. 

PHYSICAL DEMANDS:  

Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. There may be times where the individual will be in production areas in yard and onboard ships. The person may be asked to work more than 8-hour shifts and weekend work (not anticipated). On occasions the incumbent may be required to lift up to 20 pounds. There may be the need to travel locally up to 5% of the time and/or out-of-town (including air travel) up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:  

While in production areas, the individual will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.

Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.

Vigor Values 

Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.

Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in

At Vigor we offer a generous benefits package that includes: 

Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.

In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.