Administrative Assistant I

Performs secretarial work of considerable variety and complexity that entails delegated administrative responsibilities including clerical duties, record retention, and preparing agenda items and ordinances. Acts as back-up recording secretary to various boards; interprets policies/regulations, and composes/types correspondence that requires detailed working knowledge of the organization. Assists the Building Division; initiates, processes, and follows up on personnel forms and records for travel, position vacancies, new position openings, and promotions. Maintains files and records of correspondence per records retention guidelines. Prepares summary productivity and semiannual reports; prepares legal documents for recording in the public records. May supervise clerical staff/temporary employees to complete assigned tasks.

QUALIFICATIONS

This position requires qualified applicants to possess one of the following:

• Graduation from high school or an equivalent recognized certification; minimum of three (3) years of experience of progressively responsible office experience, which includes six (6) months reviewing, overseeing, and leading the work of others.

PREFERRED QUALIFICATIONS

Preferred qualifications include:

• Experience preparing correspondence/reports,
• Experience preparing Board orders, liens, satisfactions/releases of liens (must specify on application),
• Experience preparing payroll using Human Resources Information System (HRIS) and/or Timeserver,
• Experience using electronic Planning, Zoning, and Building (ePZB) software,
• Experience attending Board meetings and transcribing minutes, and
• Previous supervisory experience.

BENEFITS

Palm Beach County offers a competitive and comprehensive benefits package designed to support the well-being and financial security of our employees:

• Health, dental, vision, life, and disability Insurance
• Generous leave benefits: Vacation, sick leave, and 13 paid holidays annually
• Florida Retirement System (FRS): Choice of Pension Plan or Investment Plan
• 457(b) deferred compensation program
• Public Service Loan Forgiveness (PSLF): Eligible public service employment may qualify you for federal student loan forgiveness
• Paid parental leave
• Tuition reimbursement program
• Additional benefits and employee perks