Administrative Assistant I Temporary Pool

Los Rios Community College District

Sacramento, CA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Budgeting, Calendar Management, Claims Processing, Conferences, Editing, Equipment Maintenance/Repair, Event Management, Mail Processing, Meeting Minutes, Newsletter, Office Equipment, Operations Processes, Order Supplies, Prepare Correspondence, Presentation/Verbal Skills, Printing, Problem Solving Skills, Process Improvement, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Staff Training, Student Services, Time Management, Training/Teaching, Training/Teaching Curriculum, Training/Teaching Materials, Travel Planning, Worker's Compensation

LOCATION

Sacramento, CA

POSTED

2 days ago

Salary: $21.02 Hourly
Location : (DO) 1919 Spanos Ct, Sacramento, CA 95825
Job Type: Temporary
Job Number: REQ01115
College: District Office
Opening Date: 07/17/2025
Closing Date: 6/30/2026 11:59 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: N/A
Beginning (on or about): 07/01/2025
Hours per Week: To be determined.
Additional Salary Information: Not Applicable
Campus Website:
Work Schedule: To be determined.NOTE: Short-term temporary employees shall not be employed for more than 135 days, or 960 hours, whichever is reached first, in any fiscal year.

Position Summary

Positions in this class are generally assigned to Dean level positions, and incumbents perform varied and complex administrative assistant and clerical tasks within a framework of standard policies and procedures with minimal oversight.
This position is filled on an "as needed" basis for all campuses/locations. Applicants are contacted/hired year-round for assignments based on District needs. This pool is open continuously and refreshed once a year in July.

Applicants in this pool will remain active until the pool is refreshed and will receive an email with information on how to remain in the pool.

For a detailed job description for this temporary posting
Typical Duties

Assist administrator with office organization and detail and recommend operating practices and procedures to create new or to revise existing methods; implement systems to improve internal process in support of changing departmental and District needs, informing affected staff and providing training as needed; interview callers; answer inquiries requiring knowledge of college and District resources, activities, services, policies and procedures and refer inquiries as appropriate; provide information regarding college standards and procedures and assist in the coordination of services for students, staff, and the public; assist students and staff to resolve problems relating to special programs, student services records, or related complaints, referring to appropriate staff members; coordinate activities with other District offices; schedule meetings, conferences and appointments; assist with coordinating events; maintain calendars for managers and/or professional staff; make arrangements for travel, meetings, and conferences, and process travel claims; prepare materials for presentations and instruction; prepare records and reports for District and/or external agencies; independently prepare correspondence, memoranda, agendas, reports, technical requests, and other materials, including information of a confidential nature; prepare required District and departmental documents including, but not limited to, time sheets, reports, preliminary payroll records, travel forms, purchasing forms, requisitions, and workers compensation claim forms; assist with the monitoring and reconciliation of department and/or office budgets; order materials, supplies, and services and resolve issues encountered in the purchasing process to assure timely payment to vendors; maintain accurate records and databases; assist with the preparation of the college catalog for printing; assist in developing and publishing curriculum and committee calendars; prepare and distribute meeting agendas, minutes, correspondence, memoranda, reports and other correspondence; take minutes at meetings exercising judgment and discretion in editing and composition; assist in preparing material for published class schedules, catalogs, student guides, newsletters, bulletins and registration; develop and maintain forms; verify and calculate full-time equivalency (FTE) and instructional load for faculty; track flex obligation for faculty; prepare adjunct faculty assignment paperwork and related documents; assist with coordination of department hiring and orientation processes; process mail; receive and accounts for fees; operate and maintain office equipment; serve on committees as assigned; have lead responsibility for temporary employees, including interviewing and training. Perform related duties as required.
Minimum Qualifications
EXPERIENCE: Two years of experience related to the duties of the position.
EDUCATION: One year of college level business, office technology, or related course work from an accredited institution may be substituted for up to one year of the required experience.
Have an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, including those with physical or learning disabilities as it relates to differences in learning styles; and successfully foster and support an inclusive educational and employment environment.
(Experience Requirement: One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement. Education Requirement: One year of education is equal to 30 semester units.)
Education must be from an accredited institution.
Application Instructions

Applicants applying to this position are REQUIRED to complete and submit:

A Los Rios Community College District Application

ADDITIONAL INSTRUCTIONS:

Applications submitted without all required documents listed above will be disqualified.
Applications submitted with additional materials NOT requested, will be disqualified.
Only information (education, experience, etc.) listed on the application will be considered for minimum qualifications.
Applicants indicating "see resume" on the application will not have that referenced experience considered for minimum qualifications, which may lead to the application being disqualified.
ONLY copies of transcripts from a US College/University or Foreign Transcript Evaluation will be accepted. Please DO NOT include any foreign transcripts.
Individuals who have completed college/university course work at an institution in a country other than the United States must obtaina complete evaluation of foreign transcripts, degrees, and other relevant documents, even if the foreign document has been accepted by another college/university in the United States.
Foreign transcript evaluations are ONLY accepted from AICE (Association of International Credential Evaluations, Inc.) or NACES (The National Association of Credential Evaluation Services) agencies or evaluators. For additional information on foreign transcript evaluations
Graduate advising documents, certificate of degrees, diplomas, and grade reports will not be accepted as transcripts.

Do not submit additional materials that are not requested.
Temporary employees earn 1 hour of sick leave for every 30 hours they work.

Click Here for the Temporary Employment Benefits Guide.

Administrative Assistant I Temporary Pool

Los Rios Community College District

Sacramento, CA

About the Company

Los Rios Community College District

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