Administrative Assistant I (Temporary)

Administrative Assistant I (Temporary)

Salary

$24.23 Hourly

Location

2433 Ridgepoint Dr., TX

Job Type

Temporary

Job Number

26-10802

Department

Tax Collector

Opening Date

08/06/2026

Closing Date

8/13/2026 11:59 PM Central

• Description
• Benefits
• Questions

Job Summary

Join the Travis County Tax Office's Administrative Division and play a vital role in keeping our operations running smoothly. We're seeking a Temporary Administrative Assistant to help manage the daily flow of incoming mail and ensure critical documents are received, processed, and delivered efficiently. If you're organized, detail-oriented, and enjoy supporting a fast-paced team, this is a great opportunity to make an immediate impact. Primary responsibilities include receiving, sorting, logging, and distributing mail to the appropriate departments, along with other administrative duties as assigned to support division operations.

Distinguishing Characteristics:

This is the first in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Assistant II in that incumbents perform more general administrative duties than the Administrative Assistant II. This classification is characterized by the unique mix of function administrative duties performed.

Duties and Responsibilities

• Performs direct administrative support services for division/department head or elected official. Schedules and coordinates appointment calendars as directed. Receives visitors, answers telephone calls and voice mails. Assists the general public, visitor or caller by answering questions or providing information regarding office, work unit and countywide activities and programs, policies or procedures utilizing thorough knowledge of office operations and/or County funded programs. Attends committee meetings, budgetary hearings, and task force meetings. Takes and transcribes minutes for division/department. Serves as liaison to staff, outside agencies and the public concerning information. May serve as notary public.
• Composes, prepares, and processes various documents, such as correspondence, letters, memoranda, mailers, court documents, and reports. Formats and proofreads documents. Maintains mailing lists. May develop and implement office forms. Faxes and copies documents. Researches and interprets rules, regulations, policies and procedures to staff, other agencies, and the public. Assists in research and preparation of spreadsheets and/or databases, reports and statistical data. Prepares monthly report of expenditures, and reconciles/balances division/department expenditures.
• Participates in budget preparation and justification. Performs and/or monitors divisional/departmental purchasing. Records expenditures and maintains fiscal control over line items in divisions/departments or divisions administrative budget. Prepares purchase orders for equipment and office supplies within purchasing guidelines. Maintains office supply inventory.
• May complete personnel forms, workers compensation claims and leave forms/requests for payroll. Sets up and maintains personnel files. Verifies and prepares and/or updates timesheets, distributes payroll checks, completes personnel action forms and vacancy announcements. May serve as personnel liaison. May issue staff identification cards. Performs transcription duties, as required for the generation of autopsy reports and other documents.
• Coordinates work load of clerical staff and assists in resolving problems and conflicts. May oversee work of other clerical staff, coordinate work with other units and provide training. May process payments and log payments into appropriate databases.
• Performs other job-related duties as assigned.

Minimum Requirements

Education and Experience:

Associates degree in Public Administration, Business Management or a directly related field AND one (1) year of increasingly responsible administrative experience;

OR,

Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

Licenses, Registrations, Certifications, or Special Requirements:

None required.

Knowledge, Skills, and Abilities:

Knowledge of:

• Standard office administration practices and procedures.
• Administrative filing and record keeping operations.
• Policies, practices, procedures and terminology of assigned function.
• Budgeting and purchasing procedures.
• Computer equipment to include word processing, spreadsheets, databases and a variety of software packages.
• Business letter writing, grammar and punctuation, and report preparation.

Skill in:

• Supervising subordinate clerical staff.
• Conducting research in areas of substantive importance.
• Maintaining important files and records.
• Compiling data and writing clear and comprehensive reports and letters.
• Writing reports, business memos and other documents.
• Both verbal and written communication.

Ability to:

• Independently prepare correspondence, memorandums, and other materials.
• Perform responsible administrative involving the use of independent judgment.
• Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports.
• Maintain standard filing and accounting systems.
• Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.

Work Environment & Other Information

Physical requirements include the ability to lift/carry up to 10-20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions.

Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.

Work Hours: Monday - Friday , 8:00 AM - 5:00 PM.

Department: Tax Collector

Location: 2433 Ridgepoint Drive, Austin TX 78754

Criminal Background Checks Required.

For updates or questions on this position, contact: Danielle Moore at Danielle.Moore@traviscountytx.gov.

This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.

Benefits

Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment.

FY2026 Travis County Benefit Guide

In this valuable Travis County Benefits Guide you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.

Credit Union

Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.

Deferred Compensation

Employees may enroll in a tax- free sheltered investment plan through payroll deduction.

Direct Deposit

Employees may sign up for direct bank deposit.

Employee Assistance Program

Travis County provides a confidential counseling and referral service free of charge to county employees and their family.

Employee Organizations

Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.

Employee Health & Wellness Clinic

Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.

Holidays

An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.

Insurance

Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.

The following benefits are employee paid:

• Dental
• Vision
• Supplemental Life, AD&D
• Dependent Life
• Short Term Disability
• Long Term Disability
• Long Term Care

New employees are covered on the first day of the month following 28 calendar days of employment.

Longevity

Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.

On the regular payday on or after the employees fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.

Parking

A limited number of assigned parking spaces are available to employees in the Courthouse Complex.

Personal Holidays

Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:

January - March

3 personal holidays

April - June

2 personal holidays

July - September

1 personal holiday

October - December

None

New employees are eligible to take personal holidays after 90 days of employment.

Retirement

Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.

Sick Leave

Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.

Parental Leave

Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.

Tuition Refund

Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.

Vacation

Based on years of county service, regular, full-time employees earn vacation time at the following rates:

0 to 5 years

4.0 hours per pay period

6 to 10 years

4.5 hours per pay period

11 to 15 years

5.0 hours per pay period

16 to 20 years

5.5 hours per pay period

21 plus years

6.0 hours per pay period

Part-time employees earn vacation leave on a pro-rated basis.

Workers Compensation

The county provides all employees workers compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work.

01

Do you hold an Associate's degree in Public Administration, Business Management or a directly related field AND one (1) year of increasingly responsible administrative experience; OR, Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.

• Yes
• No

02

Tell us about your experience handling incoming mail, documents, or records. How did you ensure items were sorted, tracked, and delivered accurately?

03

What experience do you have operating mailroom equipment such as postage meters, mail sorters, scanners, or shipping software? Please describe the equipment youve used.

04

This position requires processing a high volume of mail with accuracy and efficiency. Describe your experience working in a high-volume mailroom or administrative environment.

05

This position requires frequent walking, standing, and lifting mail or packages throughout the day. Are you able to perform these essential functions with or without reasonable accommodation?

• Yes
• No

06

Why are you interested in this temporary Administrative Assistant opportunity with the Travis County Tax Office?

Required Question

Employer Travis County

Address 700 Lavaca Street

Austin, Texas, 78701

Website https://www.traviscountytx.gov/human-resources/jobs