| Location | Oklahoma City, OK |
| Salary | $21–$23 Per Hour |
Administrative Assistant I - Legislation & Policy
Temporary | Full-Time | On-Site | Oklahoma City, OK
Schedule: Monday-Friday, 8:00 AM-5:00 PM, 40 hours per week
Assignment Length: 3-6 months, with the potential for extension, not to exceed 12 months total
Work Environment: In-office
Interview: In-person interview required
Position Overview
We are seeking an Administrative Assistant to provide administrative support within a fast-paced legislative and policy environment. This temporary, session-focused role will support a Legislative Liaison and manage the daily clerical and communication workflow of the legislative office.
The position will handle phone communications, including taking detailed messages, routing inquiries, and returning calls to legislative offices and stakeholders. This individual will also assist with legislative bill tracking by reviewing a high volume of introduced bills, organizing information, and routing key items to internal subject matter experts to determine potential impact.
Key Responsibilities
Read and review a high volume of introduced bills and amendments daily to identify items that may impact the organization.
Maintain and update complex legislative tracking spreadsheets and databases daily to ensure current status information on active bills.
Serve as a primary contact for the legislative office, taking detailed messages, routing inquiries, and returning calls to legislative staff and stakeholders.
Draft clear and concise bill summaries, status reports, and briefing materials to keep the Legislative Liaison and leadership informed of moving legislation.
Coordinate with internal departments by routing identified bills to subject matter experts and general counsel for impact feedback.
Manage daily calendars, meeting logistics, appointments, and scheduling for the Legislative Liaison, including coordination with Capitol-based staff.
Assist in compiling and organizing departmental feedback to support the timely completion of legislative fiscal impact statements.
Maintain organized and confidential physical and electronic files related to tracked bills, committee notes, and legislative correspondence.
Perform other duties as assigned.
Knowledge, Skills & Abilities
Strong command of professional office administration, business English, and telephone etiquette.
Strong organizational skills with the ability to manage high-volume phone intake, document precise messages, and coordinate complex schedules under tight deadlines.
Proficiency with Microsoft Excel and Microsoft 365, including the ability to maintain complex and confidential tracking spreadsheets.
Ability to establish cooperative working relationships with legislators, Capitol staff, internal personnel, and other stakeholders.
Ability to read and synthesize dense statutory language to identify potential organizational impacts.
Ability to draft clear, concise briefing materials for leadership.
Ability to maintain strict confidentiality.
Ability to take swift action on fast-moving legislative changes and urgent inquiries.
Exceptional written and verbal communication skills.
Foundational understanding of the Oklahoma legislative process is highly preferred.
Education & Experience
Bachelor's degree; or
Four years of technical clerical, administrative, secretarial, or general office work; or
An equivalent combination of education and experience.
Preferred Qualifications
Experience working in a fast-paced office environment, including professional message intake and scheduling.
Bachelor's degree, or ongoing studies, in Political Science, Public Administration, Communications, Business, or a related field.
Strong proficiency in Microsoft 365 applications, including Excel.
Demonstrated experience, ability, or coursework involving reading, summarizing, or tracking detailed documents, reports, or policies.
General interest in public policy, state government operations, or healthcare administration.
Pay Details: $21.00 to $23.00 per hour
Search managed by: David Lopez
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
Military connected talent encouraged to apply
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