Administrative Assistant I (Legislation and Policy)

Duration: 3 6 months, with the option to extend up to 12 months

Location: Oklahoma City, OK

Work Arrangement: Full-time, onsite

Working Hours: Monday Friday, 8:00 AM 5:00 PM (40 hours per week)

Interview Process: In-person interview

• Track and monitor legislative bills and related activities.

• Maintain and organize legislative documents, records, and databases.

• Assist with preparing reports, summaries, correspondence, and other documentation.

• Use Microsoft Excel and Microsoft 365 applications to organize information and prepare reports.

• Answer telephone calls, respond to inquiries, and direct communications appropriately.

• Coordinate schedules, meetings, and calendars as needed.

• Support legislative research and policy-related administrative tasks.

• Maintain confidentiality when handling sensitive records and information.

• Assist with documenting fiscal impacts and other legislative information.

• Perform general administrative and clerical duties as assigned.

• Strong administrative and organizational skills.

• Proficiency in Microsoft Excel, Microsoft 365, and document management.

• Excellent written and verbal communication skills.

• Ability to manage multiple tasks, meet deadlines, and maintain accurate records.

• Strong attention to detail and accuracy.

• Ability to handle confidential information professionally.

• Effective telephone communication and scheduling skills.

• Relevant education and administrative experience as specified for the position.

• Experience preparing documents, entering data, maintaining records, and providing office support.

• Ability to use standard office software and maintain organized documentation.

• Experience with legislative research, policy analysis, or government administration.

• Familiarity with the Oklahoma legislative process.

• Experience preparing legislative reports, summaries, and fiscal impact documentation.

• Strong business writing and stakeholder communication skills.

Primary Skills: Administrative Support, Legislative Bill Tracking, Microsoft Excel, Microsoft 365, Document Management, Phone Communications, Scheduling, Report Preparation

Secondary Skills: Legislative Research, Policy Analysis, Business Writing, Confidential Records Management, Data Entry, Fiscal Impact Documentation, Stakeholder Communication, Calendar Management, Oklahoma Legislative Process