Benefits:
Opportunity for advancement
Training & development
The Administrative Assistant at Oso Communications supports daily construction operations by managing permits, 811 locates, scheduling, and communication between field crews, utilities, city agencies, and businesses. This role keeps projects organized, ensures compliance, and acts as a key contact during emergencies or jobsite incidents.
Responsibilities
Handle incoming calls and emails; route to the right team
Submit and track 811 locates; manage re‑tickets and expirations
Organize and maintain construction permits and project files
Communicate with utilities, city departments, contractors, and businesses
Schedule meetings, interviews, and jobsite appointments
Maintain Outlook calendars for leadership and field teams
Draft and send emails, memos, and incident reports
Assist with onboarding documents and safety paperwork
Serve as an emergency contact for accidents; follow company protocols
Update and maintain office procedures related to permits, locates, and safety
Bilingual is a plus
Qualifications
High school diploma/GED required; construction admin experience preferred
Knowledge of permits, 811 systems, and basic construction processes
Strong computer skills (Word, Outlook, Excel, Teams)
Organized, detail‑oriented, and able to manage multiple tasks
Clear communicator who can work with many different people and companies