Administrative Assistant - Entry Level

Child & Family Support Services (CFSS) is accepting applications for Full-time Administrative Assistant in our Phoenix Office.

The Administrative Assistant will open and close the office and be a point of contact for the office. This position will also perform tasks under the direction ofthe Office Manager

Administrative Assistant Job Responsibilities:

• The receptionist/office assistant must be flexible Monday-Friday between 7am and 6pm (there may be instances where additional hours may be needed).

• Must be able to create and maintain several calendars for general office functions (such as rooms, vehicles and travel).

• Assist in tracking and maintaining vehicle maintenance around the state.

• Assist in mail collection and distribution to multiple departments.

• Ability to develop and maintain positive working relationships with others and work well with a team to reach common goals.

• Ability to easily and effectively juggle multiple priorities and competing demands

• Receptionist/office assistant must be able to communicate effectively in person, over the phone and via email.

• Provide general reception and office support, including answering phones, scanning and making copies.

• Greet visitors and direct them to the appropriate personnel. Able to maintain inventory of office supplies and place orders.

• Able to communicate with staff and visitors professionally.

• Some additional tasks may include:

• Ensure confidentiality and appropriate release of information

• Communicate and maintain relationships with outside vendors.
• Performing other duties related to the position.

• High school diploma or GED (related college courses or certificate programs preferable)
• At least one year of experience working with children with behavioral and emotional challenges.
• A minimum of two years' work experience with administrative job duties, preferably in an office setting, is also required.
• Proficiency must be demonstrated in Microsoft Office programs, including Word, Excel, and Outlook, Google drive, sheet (docs)

• Must be 21 years or older
• Valid Arizona Driver's License with an acceptable 39 month driving record
• Reliable transportation, including proof of Insurance
• Candidates are required to submit a negative drug test
• Obtain an Arizona DPS Level One Fingerprint Clearance Card

• Medical insurance
• Dental insurance
• Vision insurance
• Life and disability insurance
• 401(k) contribution match
• Paid time off and sick time
• Paid holidays

• Administrative Assistant
• Receptionist
• Assitant
• Medical Office Assistant