Administrative Assistant - EMPOWER Oklahoma TANF program

Southwest Technology Center Job Title Administrative Assistant - EMPOWER Oklahoma TANF program Location Southwest Technology Center Altus Oklahoma Position Type Part Time Up to 30 Hours Per Week Potential to become Full Time Reports To Training Navigator Position Summary Southwest Technology Center is now accepting applications for a part time EMPOWER Oklahoma TANF Administrative Assistant to provide administrative and organizational support to the EMPOWER Oklahoma TANF by Career Tech Program. This position works closely with the Training Navigator to support the efficient daily operation of the program maintain accurate participant records assist with data entry and reporting track required documentation and provide professional support to program participants and partners. The Administrative Assistant must demonstrate strong organizational skills attention to detail professionalism and the ability to maintain confidentiality while working with student information. The individual in this position will play an important role in ensuring that program records documentation and administrative processes are accurate timely and compliant with applicable Career Tech state and program requirements. This position is ideal for someone who is friendly dependable organized comfortable working independently and committed to providing excellent customer service while helping the program run smoothly . Qualifications To perform this job successfully an individual must be able to perform each essential duty satisfactorily . • High school diploma or equivalent required Associate degree in Business Administration Office Administration or a related field preferred. • Strong organizational and time-management skills • Excellent attention to detail and ability to maintain accurate records • Strong written and verbal communication skills • Ability to work independently while also functioning effectively as part of a team • Ability to manage multiple tasks responsibilities priorities and deadlines • Computer knowledge and proficiency with Microsoft Office applications email and electronic recordkeeping systems • Demonstrated professionalism dependability and sound judgment • Ability to maintain confidentiality and appropriately handle sensitive student and participant information Essential Duties and Responsibilities Program Administration and Records Management • Manage confidential records • Perform file audits • Draft & organize materials • Optimize file systems Data Entry and Information Management • Data entry & system administration • Document upload & archiving • Data quality auditing • Navigator & program support Training Navigator Support • Support Training Navigator • Intake & Onboarding • Scheduling & event logistics Stakeholder outreach Participant and Customer Service Support Front-desk & participant intake Triage & referrals Inclusive service standards Skills and Attributes • Positive and welcoming attitude using effective communication • Excellent customer service and interpersonal skills • Ability to establish and maintain organized systems and processes • Strong organizational and administrative skills • Provide professional respectful and participant centered support • Proficient in data entry and electronic file management • Attention to detail and accuracy • Ability to prioritize responsibilities and adapt to changing program needs • Ability to work independently while maintaining regular communication with the Training Navigator • Ability to exercise discretion and maintain confidentiality • Willingness to help wherever needed Work Schedule This is a part time position working up to 30 hours per week. Regular Schedule Monday through Friday 900 a.m. to 300 p.m. Application Process Applications will be accepted until the position is filled. Interested applicants should complete the online employment application and attach a current resume. Apply online www .swtech.edu For additional information contact Southwest Technology Center at 580.477.2250. Southwest Technology Center is an equal opportunity institution and does not discriminate on the basis of race color national origin sexgender age disability or veteran status in its programs services activities or employment practices.