Administrative Assistant

The Administrative Assistant provides dedicated administrative and operational support for a facilities account. This role supports site and account leadership by ensuring accurate documentation, scheduling coordination, data tracking, and consistent communication across custodial, engineering, and operations teams.

The ideal candidate is highly organized, detail‑oriented, and comfortable supporting multiple leaders and sites in a fast‑paced, institutional environment. This position plays a key role in maintaining administrative efficiency, compliance readiness, and day‑to‑day operational support across facilities.

Pay: $45,0000-50,000/year

The pay listed reflects the expected range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package.

For more information, visit: ABM Team Member Benefits | Staff & Management

ABM (NYSE: ABM) is one of the world's largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com

• High school diploma or GED required; Associate's degree or administrative certification preferred.
• 1-3 years of administrative or office support experience preferred.
• Experience supporting operations, facilities, or institutional environments a plus.
• Strong organizational and time‑management skills with attention to detail.
• Proficiency with Microsoft Office applications (Excel, Outlook, Word, Teams).
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a structured, deadline‑driven environment.

Preferred Skills:

• Exposure to facilities, custodial, or engineering operations
• Experience maintaining compliance or audit documentation
• Ability to work effectively with diverse teams and leadership styles

1. Administrative & Operational Support

• Provide administrative support to account and site leadership across the facilities portfolio.
• Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
• Prepare and distribute internal communications, schedules, meeting materials, and reports.
• Support coordination of site activities, vendor visits, and leadership meetings.

2. Scheduling, Data & Documentation

• Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
• Support accurate data entry and documentation related to facilities operations.
• Maintain logs, trackers, and documentation required for audits and client reporting.
• Assist leadership with report preparation and data consolidation.

3. Communication & Coordination

• Serve as a point of contact for administrative inquiries from site teams and stakeholders.
• Coordinate communication between custodial, engineering, HR, and operations teams.
• Support onboarding coordination and administrative tasks for new hires as needed.
• Ensure timely follow‑up on assigned administrative action items.

4. Compliance & Process Support

• Assist with maintaining records required for compliance, training, and governance.
• Support audit readiness by organizing documentation and tracking required submissions.
• Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
• Identify opportunities to improve administrative workflows and organization.

1. Administrative & Operational Support

• Provide administrative support to account and site leadership across the facilities portfolio.
• Maintain organized records, files, reports, and documentation supporting operations, safety, HR, and compliance.
• Prepare and distribute internal communications, schedules, meeting materials, and reports.
• Support coordination of site activities, vendor visits, and leadership meetings.

2. Scheduling, Data & Documentation

• Assist with tracking schedules, staffing rosters, attendance records, and operational reports.
• Support accurate data entry and documentation related to facilities operations.
• Maintain logs, trackers, and documentation required for audits and client reporting.
• Assist leadership with report preparation and data consolidation.

3. Communication & Coordination

• Serve as a point of contact for administrative inquiries from site teams and stakeholders.
• Coordinate communication between custodial, engineering, HR, and operations teams.
• Support onboarding coordination and administrative tasks for new hires as needed.
• Ensure timely follow‑up on assigned administrative action items.

4. Compliance & Process Support

• Assist with maintaining records required for compliance, training, and governance.
• Support audit readiness by organizing documentation and tracking required submissions.
• Follow established ABM procedures, confidentiality standards, and data accuracy requirements.
• Identify opportunities to improve administrative workflows and organization.