Administrative Assistant

Administrative Assistant:

Provide comprehensive operational support and manage dynamic daily tasks.

• Responsible for organizing and compiling all foundational paperwork when a new project is handed over from the sales or estimating team.
• Compile submittal documents to include material Specs, SDS, and LEED (when applicable). The information is pulled and submitted with product samples to the general contractor. For government submittal packages the guidelines can be more detailed and extensive for the submittal process.
• Help with purchase orders and receiving materials when necessary.
• Process vendor invoices (Accounts Payable) including the monthly credit card statement and costing.
• Process weekly subcontractor invoices.
• Compile closeout documents to include the company s labor warranty and manufacturer s maintenance and warranty information for the materials used on the project.
• May assist in compiling information for owner s stock as well. For government closeout packages the guidelines can be more detailed and extensive for the closeout process.
• Close projects after final payment have been received. Verifying all processes in the job have been completed and verified.
• Maintain and order office, break room, and estimating supplies as needed.
• Review and submit finalized estimator approvals
• Data entry for email correspondence.
• Job Runner software experience (preferred).
• Contractor industry background (preferred).

This company is a drug free worksite. Company will conduct random drug screenings.

Length: Approximately 3 months, potential to extend (leave of absence).

Schedule: Monday - Friday 9:00am - 4:30pm. (hours may vary).

Pay: $18.00/hr - $20.00/hr (Depending on experience)

Location: 80909