Administrative Assistant - Center for Integrative Health

duquesne university

Pittsburgh, PA

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JOB DETAILS

SALARY

$16–$26.24 Per Hour

SKILLS

Administrative Skills, Billing, Business Administration, Canvas, Communication Skills, Community Programs, Community Relations, Community Support, Customer Support/Service, Documentation, English Language, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Operations, Order Supplies, Organizational Skills, Policy Development, Problem Solving Skills, Procedure Development, Purchasing/Procurement, Record Keeping, Systems Maintenance, Time Management

LOCATION

Pittsburgh, PA

POSTED

2 days ago

Administrative Assistant - Center for Integrative Health

Salary: $16.00 - $26.24 per hour based on a 35 hour work week
Benefits: The University offers generousbenefits including paid time off (holidays, holy days and vacation), employermatching contributions to the retirement plan, and tuition benefits foremployees and their eligible dependents. Learn more and explore benefits at www.duq.edu/benefits
Location: Center for Integrative Health
Position Status: Full-time (Grant fundedposition)
Hours: Varied
Position Number: 000585/30-493
FLSA Status: Non-exempt

POSITIONSUMMARY:

The Administrative Assistant - Centerfor Integrative Health provides administrative and program support to ensurethe efficient day-to-day operations of the Duquesne University Center forIntegrative Health (DUCIH). Serving as the primary point of contact, this roledelivers high-level customer service to interdisciplinary faculty, staff,students, and community partners, while supporting Center-wide communication,coordination, and general office functions.

Under the direction of the DUCIHDirector, Assistant Director, Director of Business and Administration, and incollaboration with Faculty Leadership, this position assists with a variety of administrativeand operational activities, including scheduling, correspondence, eventcoordination, and maintenance of office systems and records. The AdministrativeAssistant - Center for Integrative Health also supports the Center's communityoutreach, communications, and program-related activities, while workingcollaboratively with internal departments and external partners.

This role requires strongorganizational, communication, and problem-solving skills, as well as theability to manage multiple priorities in a dynamic environment. The positionoperates with a degree of independence within established policies andprocedures and contributes to a professional, responsive, and service-orientedoffice environment.

Work hours may include occasionalevenings and weekends to support community-based programming and events.

This is a grant funded position.

This position reports to the AssistantDirector, Duquesne University Center for Integrative Health.

DUTIESAND RESPONSIBILITIES:

The below information has been designed toindicate the general nature and essential duties and responsibilities of workperformed by employees within this job title. It may not contain acomprehensive inventory of all duties, responsibilities, and qualificationsrequired of employees to do this job.

CustomerService & Front Office Support:

Serves as the primary point of contact for DUCIH, providing professional andresponsive customer service to interdisciplinary faculty, staff, students, andcommunity partners.

Manages incoming communications, including phone calls and emails, and direct inquiriesto appropriate personnel or departments.

Represents the Center in a courteous and professional manner, fostering a welcoming andservice-oriented environment.

Administrative& Operational Support:

Provides administrative support for daily DUCIH operations, including scheduling,correspondence, recordkeeping, and general office coordination.

Maintains organized and accurate files, records, and documentation, including thosecontaining sensitive or confidential information.

Assists with processing, tracking, and record-keeping of purchase requests, invoices,and other administrative transactions in accordance with University policiesand procedures.

Manageoffice inventory, including ordering and maintaining supplies and materials, aswell as communicating arrival and/or potential delays, to appropriate officestaff.

Pickup, sort, and distribute incoming and outgoing mail and deliveries.

Completeand submit monthly procurement card reports in a timely manner.

Requestfacilities and maintenance requests on behalf of office, as needed.

Communication& Coordination:

Draft,format, and distribute routine communications, including emails, correspondence,and internal updates as necessary.

Takemeeting notes as requested and assist with follow-up communications and actionitems.

Coordinateschedules and logistics for meetings, events, and program activities involvinginterdisciplinary faculty, staff, students, and community partners.

Program& Outreach Support:

Assistwith the coordination and implementation of Center outreach activities, events,and interdisciplinary student schedules.

Supportupdates and maintenance of DUCIH communications platforms, including marketingmaterials and the University-facing website.

Collaboratewith DUCIH faculty and staff to support program-related activities andinitiatives.

Collaboration& Professional Responsibilities:

Workcollaboratively with administrative staff, faculty, and departments across theUniversity, as well as community partners.

Exercisesound judgment and operate independently within established policies, procedures,and guidelines.

Participatein staff meetings and other Center or University activities, and completeadditional duties as assigned in support of DUCIH operations.

Completes otherduties as assigned.

REQUIREMENTS:
Minimum qualifications:

Bachelor's degree in English, Communications, Business, or arelated field from an accredited educational institution required.

Minimumof 2-3 years of related administrative or professional experience in an officeor customer service environment.

Demonstratedproficiency with Microsoft Office Suite, including Word, Excel, PowerPoint,Teams, and Outlook.

Abilityand willingness to learn and utilize internal University systems (e.g., ChromeRiver/Emburse, Banner, Canvas, Unimarket, Teamdynamix) and other technologiesas needed.

Strongorganizational, administrative, and problem-solving skills, with attention todetail and the ability to manage multiple priorities.

Excellentinterpersonal and communication skills, with the ability to interact effectivelyand professionally with students, faculty, staff, and community partners.

Abilityto handle sensitive and confidential information with discretion, and toexercise sound judgment in accordance with established policies and procedures.

Preferred qualifications:

Experience supporting programcoordination, community outreach activities, or communications in a highereducation or community-based setting.

Alternatively, the successful candidate may possess any equivalent combinationof experience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:

Ability to establish and maintain effective working relationships with theUniversity Community.

Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University. Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.

APPLICATIONINSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.

DuquesneUniversity was founded in 1878 by its sponsoring religious community, theCongregation of the Holy Spirit. Duquesne University is Catholic inmission and ecumenical in spirit. Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.

Administrative Assistant - Center for Integrative Health

duquesne university

Pittsburgh, PA

About the Company

duquesne university

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