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Administrative Assistant

eTeam Inc.

Boston, MA

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JOB DETAILS
SKILLS
Administrative Skills, Ariba, Automotive Repair and Maintenance, Billing, Business Support, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Discrepancy Report, Distribution Management, Establish Priorities, Expense Reports, Follow Through, Funding, Interpersonal Skills, Investment Management, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Onboarding, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Record Keeping, Sales, Team Player, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
7 days ago
Job Title: Administrative Assistant
Location: Boston, MA
Duration: 05 Months

**On-site role minimum 4 days a week in the office**
Interviews will be over Zoom
Note you should be submitting people who have interest in being here long-term -- the hope is to eventually convert (no guarantee)
Basic Purpose: The Administrative Assistant is an integral part of MSIM’s North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high-performing sales organization operates. You’ll work closely with senior leaders, build strong business and communication skills, and contribute to day-to-day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.
Primary Responsibilities:
• Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)
• Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed
• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials
• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current
• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests
• Support internal business initiatives and help produce polished, high-quality documents and presentations
• Assist the team with onboarding and offboarding activities for employees
• Process invoices and create funding requests using internal platforms
• Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture
• Support ad hoc projects and provide backup coverage for other administrative assistants, as needed
• Other duties may be assigned to meet the business needs
Job Requirements:
Bachelor’s Degree, Associate’s Degree, or equivalent experience
• Prior administrative or coordinator experience preferred
• Investment management industry experience preferred but not required
• Comfortable supporting multiple professionals with calendar scheduling and travel coordination
• Strong organization, attention to detail, prioritization skills, and reliable follow-up
• Excellent written, verbal and strong interpersonal communication skills
• Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus
• Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided)
• Flexible attitude with the willingness to take on new assignments

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About the Company

e

eTeam Inc.

Looking for a great job? Join eTeam. We’re looking for talented staffing professionals to join our staff. We also provide contract assignments and full-time jobs at Fortune 2000 Companies. We’ve been named one of the best companies to work for by Staffing Industry Analysts and New Jersey Business.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Other/Not Classified
FOUNDED
1998
WEBSITE
www.eteaminc.com

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