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Administrative Assistant

Hired by Matrix

Boston, MA

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JOB DETAILS
SALARY
$33.33–$33.33 Per Hour
SKILLS
Administrative Skills, Ariba, Automotive Repair and Maintenance, Billing, Business Support, Calendar Management, Communication Skills, Customer Support/Service, Detail Oriented, Discrepancy Report, Distribution Management, Establish Priorities, Expense Reports, Follow Through, Funding, Global Financial Markets, Interpersonal Skills, Investment Management, Logistics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Onboarding, Order Supplies, Presentation/Verbal Skills, Record Keeping, Telephone Skills, Time Management, Travel Planning, Videoconferencing, Willing to Travel, Writing Skills
LOCATION
Boston, MA
POSTED
9 days ago
At-a-Glance:
Are you ready to build your career by joining a global financial institution?  If so, our client is hiring an Administrative Assistant.

Position Type:
  • Contract
  • Hybrid - minimum 4 days a week in the office
Required:
  • Bachelor’s Degree, Associate’s Degree, or equivalent experience.
  • Prior administrative or coordinator experience preferred.
  • Investment management industry experience preferred but not required.
  • Comfortable supporting multiple professionals with calendar scheduling and travel coordination.
  • Strong organization, attention to detail, prioritization skills, and reliable follow-up.
  • Excellent written, verbal and strong interpersonal communication skills.
  • Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook; interest in building presentation/document skills is a plus.
  • Familiarity with Concur, SharePoint, and Ariba is a plus (training can be provided).
  • Flexible attitude with the willingness to take on new assignments. 
Responsibilities:
  • Provide day-to-day administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed).
  • Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed.
  • Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials.
  • Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current.
  • Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests.
  • Support internal business initiatives and help produce polished, high-quality documents and presentations.
  • Assist the team with onboarding and off-boarding activities for employees.
  • Process invoices and create funding requests using internal platforms.
  • Help coordinate client gifts, meal reservations, and team events to support relationship-building and culture.
  • Support ad hoc projects and provide backup coverage for other administrative assistants, as needed.
  • Other duties may be assigned to meet the business needs.
Get in Touch:
If you think you'd be a good match, submit your resume and reach out to Shivam at 862-390-7879 to learn more.

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About the Company

H

Hired by Matrix

We believe in putting people together for the right reasons. Getting you a great job that makes you feel fulfilled in your career. Finding the perfect candidate to help you achieve business success. Whether you are looking for the best candidate for your company or searching for your next career move, we are dedicated to making sure you thrive. We take your needs personally and have a variety of services to ensure you reach your goals. We listen to the needs of our clients and candidates and then thoughtfully match the right person with the right job. When people come together doing what they love success is guaranteed and partnerships last.
COMPANY SIZE
100 to 499 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
http://www.hiredbymatrix.com

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