Administrative Assistant

Key Responsibilities<\/b>
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Front Office & Communication<\/b>
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• Answer and direct incoming phone calls in a professional and courteous manner
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• Greet visitors and clients and provide general information as needed
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• Manage incoming and outgoing mail, emails, and deliveries
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• Maintain organized filing systems, both electronic and paper
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  Human Resources Support<\/b>
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  • Assist HR with onboarding paperwork and new hire orientation
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  • Help maintain employee files and training records
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  • Coordinate background checks, drug screens, and required certifications
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  • Support scheduling of interviews and employee meetings
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    Contract & Permit Administration<\/b>
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    • Assist with preparation, tracking, and organization of contracts and subcontracts
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    • Support construction permit applications and renewals
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    • Maintain logs for insurance certificates, licenses, and compliance documents
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    • Coordinate with project managers regarding document needs and deadlines
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      Accounting Support<\/b>
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      • Perform light bookkeeping such as data entry of invoices and receipts
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      • Assist with accounts payable/receivable processing
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      • Reconcile statements and support payroll documentation as needed
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      • Help track job costs and expense reports
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        General Office Duties<\/b>
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        • Order and maintain office supplies
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        • Schedule meetings and maintain calendars
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        • Prepare correspondence, reports, and presentations
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        • Assist management with special projects and other duties as assigned
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          Requirements<\/h3>

          
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          Qualifications<\/b>
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          • High school diploma required; associate degree preferred
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          • 3+ years of administrative office experience (construction industry a plus)
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          • Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
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          • Experience with accounting or ERP software preferred
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          • Familiarity with construction permits and contracts helpful
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            Skills & Abilities<\/b>
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            • Strong organizational and time -management skills
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            • Excellent verbal and written communication
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            • High level of professionalism and confidentiality
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            • Ability to prioritize tasks and meet deadlines
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            • Detail -oriented with strong problem -solving skills
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            • Ability to work independently and as part of a team
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              Benefits<\/h3>

              
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              What We Offer<\/b>
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              • Competitive compensation
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              • Health, dental, and vision benefits
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              • Paid time off and holidays
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              • Opportunities for professional growth
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              • Supportive and team -focused work environment
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