Administrative Assistant

Summary

The LSA Opportunity Hub at the University of Michigan is looking for an Administrative Assistant who will contribute to our mission to support students as they develop their aspirations and professional identities. We provide students access to internships, internship funding, career coaching and exploration, and connections to employers and alums. We believe in the power of a liberal arts education, and the Hub supports all LSA undergraduates, with a deep commitment to those who have been historically under-served in pursuing purposeful work and meaningful lives. As a unit, we are committed to antiracism and to carrying this commitment through every aspect of our work.

We are looking for candidates with a creative approach to work, who are comfortable taking action in a growing and changing workplace, and who will contribute to a motivated collegial team environment. You must prize and further our desire for inclusivity. We are looking for candidates with a commitment to creating access to opportunities for our diverse population of LSA students and who have an interest in and commitment to the liberal arts.

Mission Statement

The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.

Responsibilities*

The administrative assistant will help maintain an efficient office environment through a variety of organizational tasks to support a wide range of employees and will provide backup administrative support for the administrative team. This role will also work on special projects such as travel and expense, data entry, event planning, and electronic filing. Due to the rapid growth of the Hub, this individual will need to be adaptable to change as it is expected this role will evolve to best serve the needs of the organization. This role will require the ability to occasionally work extended hours, including early mornings and evenings. This position reports to the executive assistant and administrative supervisor.

Administrative Support

Calendar management and meeting support

Coordinate travel and expense reporting

Coordinate logistics of employment searches

Provide additional support to the administrative team during peak times and provide coverage during absences

Work on projects as needed

Events and Workshops

Working in collaboration with the Assistant Director of Hub Operations and Event Coordinator, provide event logistical, execution, and delivery support for Hub events and workshops.

Information Services

Provides additional information services coverage as needed by

Answering front-line inquiries from employers, students, campus partners, and visitors, helping to create a smooth intake into the Hub and clear and consistent messaging

Routing calls and visitors appropriately, providing triage services during drop-in coaching hours

Collecting student and front desk traffic to document types of inquiries to shape service and approach to entry into the Hub

Scheduling Hub coaching appointments

Required Qualifications*

Associates degree or equivalent combination of education and/or relevant experience

Must have a positive service-oriented attitude and excellent interpersonal skills

Takes a proactive approach to work

Proficient using Microsoft Office and/or Google software and database software

Desired Qualifications*

Appreciation of and ability to articulate the value of the liberal arts and sciences

Experience with University of Michigan systems, policies, and procedures