Administrative Assistant 4-Nutrition

Administrative Assistant 4-Nutrition

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE41824-080526PH-NUT

Department

Education-State Activities

Opening Date

08/11/2026

Closing Date

8/20/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

This position is located in Baton Rouge, LA

Office of Nutrition Support

Job Focus Area

The Administrative Assistant 4 position in the Division of Nutrition Support serves as a confidential and highly skilled administrative professional supporting the Division Director. The role is integral to the success of the division, requiring exceptional organizational, communication, and problem-solving skills. Additionally, the role includes office management responsibilities such as maintaining time and attendance records, overseeing equipment inventory, processing procurement transactions, and onboarding new team members. The opportunity is unique as it supports critical programs like the National School Lunch Program, Summer Food Service Program, and Child and Adult Care Food Program. The position offers the chance to work in a dynamic environment, interact with diverse stakeholders, and play a pivotal role in advancing the mission of the Division of Nutrition Support.

Applicants with the following experience are encouraged to apply:

Strong organizational, communication and administrative skills; ability to work independently and manage multiple tasks effectively; proficient in Microsoft programs, Google, and ability to learn other technologies quickly.

Candidates with the following skills and competencies are encouraged to apply:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Thinking Critically: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

Acting Decisively: The ability to make decisions quickly and effectively.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Assistant 4, youll help create a positive first impression for internal and external stakeholders. In this role, you will:

• Relieve the Division Director of a variety of administrative tasks.
• Assist with preparation for meetings, such as securing location, copying agendas and handouts, mailings, etc.
• Answer questions regarding the Division of Nutrition Support programs and activities, as well as Department policies, procedures, and services.
• Maintain time and attendance records for Division staff.
• Process all procurement and purchasing transactions for the office.
• Answer, screen, and direct telephone calls/takes messages for staff.

Position-Specific Details:

Appointment Type: Probational, Promotional, or Job Appointment. The person hired for this position is expected to regularly report to the Baton Rouge office. Current permanent classified state employees may be required to accept a probationary appointment, if selected.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are Monday - Friday. Work hours will be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career and not the maximum amount we are allowed to pay a new hire.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

You may attach a resume; however, only the information listed on the online application will be considered to determine qualification. All education, prior experience, including dates related to education and prior experience MUST be listed in the online application.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Note: Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education - Human Resources

PO Box 96064

Baton Rouge, LA 70804

lodejobs@la.gov

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

• Yes
• No

02

Do you possess an Associate's or Bachelor's Degree in a related field?

• Yes
• No

03

If you answered YES to the previous question, please specify the degree earned. If you answered NO, enter N/A.

04

2. Do you have strong organizational skills?

• Yes
• No

05

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

06

Do you have prior administrative experience?

• Yes
• No

07

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

08

Do you have previous experience working independently and proactively identifying work tasks?

• Yes
• No

09

If you answered YES to the previous question, please describe your experience and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

10

Do you have experience with multiple types of technology?

• Yes
• No

11

If you answered YES to the previous question, please list and describe the types of technology you have experience with and reference the experience included in your application (not resume). If you answered NO to the previous question, enter "N/A".

12

AD: Acting Decisively - How well do you make timely, confident decisions using sound reasoning?

• I avoid making decisions, rely on others, and struggle to stay confident under pressure.
• I make decisions with help, second-guess myself, and tend to stick with familiar methods.
• I make timely decisions, take responsibility for the outcome, and explain my reasoning clearly.
• I make bold decisions, adapt quickly, and help lead others through uncertainty.

13

AD: Acting Decisively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

14

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

15

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

16

DA: Demonstrating Accountability - How well do you take responsibility for your actions, results, and performance?

• I avoid responsibility, deliver poor work, and resist feedback.
• I take ownership when prompted and meet basic expectations.
• I own results, meet standards, and respond to feedback professionally.
• I drive high performance, prevent issues, and model accountability.

17

DA: Demonstrating Accountability - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

18

TCr: Thinking Critically - How do you analyze information and draw meaningful conclusions from it?

• I miss key details or oversimplify information, and my conclusions may not be based on evidence.
• I try to analyze information, but I may overlook the relevance or credibility of my sources.
• I analyze key information, consider the evidence, and form logical conclusions based on credible sources.
• I uncover deeper insights by connecting different sources, questioning assumptions, and identifying patterns.

19

TCr: Thinking Critically - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

20

DIn: Demonstrating Initiative - How well do you take action and solve problems on your own without waiting for direction?

• I wait for direction, avoid ownership, and don't solve problems.
• I meet expectations and help with solutions when asked.
• I take ownership, solve problems, and follow through.
• I take initiative, innovate, and deliver results beyond expectations.

21

DIn: Demonstrating Initiative - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

22

Are you a current employee of the Louisiana Department of Education? Please note - teachers and other employees of the school system are NOT considered employees of the LA Department of Education.

• Yes
• No

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm