Administrative Assistant 3

Hire Talent

Boston, MA

Apply

JOB DETAILS

SKILLS

Administrative Skills, Business Operations, Business Support, Calendar Management, Catering Services, Communication Skills, Conference Management, Corporate Policies, Data Collection, Detail Oriented, Document Management, Editing, Event Management, Expense Reports, Graphics, High School Diploma, Leadership, Legal, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Order Supplies, Organizational Skills, Plan Meetings, Problem Solving Skills, Purchase Orders, Reporting Skills, Telephone Skills, Time Management, Travel Planning, Travel Policy

LOCATION

Boston, MA

POSTED

1 day ago

Title: Administrative Assistant 3
Location: Boston, MA
Duration: 8 Months
Department: Business Operations & Corporate Services

Job Summary:
We are seeking an experienced Administrative Assistant 3 to support Business Operations & Corporate Services. This role focuses on ensuring a safe, efficient, and well-organized work environment by providing high-level administrative, logistical, and operational support to leadership and teams.

Key Responsibilities:
General Administrative Support:

Perform standard office functions including filing, document management, and correspondence handling
Screen calls, respond to inquiries, and direct communications appropriately
Schedule and coordinate meetings, conferences, and appointments
Review and edit documents for accuracy, grammar, and formatting
Prepare expense reports, purchase orders, and maintain office supplies
Update organizational charts and assist with departmental or workspace moves
Compile and report data relevant to leadership assignments

Reception & Communication:

Act as a central point of contact for departmental inquiries
Handle sensitive and confidential information with discretion
Respond professionally and promptly to internal and external stakeholders

Logistics & Coordination:

Manage calendars and coordinate meetings, events, and travel arrangements
Collaborate with internal/external stakeholders for venue booking, catering, materials, and setup
Ensure compliance with company travel policies using internal systems
Work with travel vendors, airlines, and service providers to resolve issues

Presentation & Reporting:

Create high-quality presentations (graphics and text) under tight deadlines
Interpret requirements and develop effective presentation formats
Prepare reports by compiling relevant data from multiple sources

Qualifications:

Bachelor's degree with minimum 5 years of relevant experience, OR:
- Master's degree + 4 years
- PhD/Law degree + 3 years
- Associate's degree + 6 years
- High School diploma + 7 years
Strong organizational, communication, and multitasking skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience managing calendars, travel, and event coordination
Ability to handle confidential information with professionalism

Preferred Skills:

Experience supporting senior leadership
Strong attention to detail and problem-solving skills
Ability to work in fast-paced environments and manage multiple priorities

Administrative Assistant 3

Hire Talent

Boston, MA

About the Company

Hire Talent

Similar Job Searches