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Administrative Assistant 3

University of New Mexico

Albuquerque, NM

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JOB DETAILS
SALARY
$18.27–$23.50 Per Hour
SKILLS
Administrative Skills, Athletics, Background Investigation, Case Management, Collective Bargaining, Communication Skills, Customer Support/Service, Detail Oriented, File Maintenance, High School Diploma, Labor Unions, Legal, Legal Support Skills, Microsoft Office, NCAA Regulations, Organizational Skills, Patient Care, Presentation/Verbal Skills, Procedure Development, Records Management, School Management, Team Player, Telephone Skills, Vaccination, Writing Skills
LOCATION
Albuquerque, NM
POSTED
Today
Admin Assistant 3

Requisition ID
req36887

Working Title
Administrative Assistant 3

Position Grade
08

Position Summary

The Clinical Law Program at the UNM School of Law is a law firm where advanced law students represent clients under the supervision of Law School faculty who are licensed attorneys.

We are seeking a professional, highly organized individual with strong communication skills to join our administrative support team. This position plays a critical role in the day-to-day operations of a busy academic legaloffice and provides direct administrative support to multiple law practice areas.

Key administrative support duties include:
  • Greet visitors, answer phones, and maintain a professional and welcoming front desk environment
  • Communicate effectively with faculty, staff, students, clients, and members of the public
  • Administer the lifecycle of confidential client files through an online case management system
  • Provide consistent procedural guidance to clinical law students regarding administrative processes, file maintenance, and office practices
  • Maintain confidentiality and exercise sound judgment when handling sensitive information
  • Apply established law office procedures accurately, consistently, and with attention to detail
This position offers the opportunity to support meaningful client representation and student learning by contributing to our collaborative legal/academic program.

See the Position Description for additional information.

Conditions of Employment
  • If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
  • Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
  • All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications
  • Administrative support experience in an office or educational environment requiring accuracy, attention to detail, and adherence to established procedures
  • Experience with electronic and/or physical records management
  • Ability to work effectively with individuals at all levels of an organization while following defined workflows and office practices
  • Strong verbal and written communication skills, with the ability to prepare clear and accurate emails and office correspondence
  • Proficiency with Microsoft Office or Microsoft 365 in a professional setting
  • Experience maintaining confidentiality of sensitive information


Additional Requirements

Campus
Main - Albuquerque, NM

Department
School of Law (588A)

Employment Type
Staff

Staff Type
Regular - Full-Time

Term End Date

Status
Non-Exempt

Pay
Hourly: $18.27 - $23.50

Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required
Yes

For Best Consideration Date
6/23/2026

Eligible for Remote Work
No

Eligible for Remote Work Statement

Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Provide a cover letter, resume/ UNMJobs application and three professional references (supervisory preferred). Incomplete applications will not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.

About the Company

U

University of New Mexico

Why work at UNM?


For firsthand information on why UNM is a great place to work and learn, visit UNM Proud to hear directly from University employees, faculty, students, and alumni. In addition to all the University has to offer, you have the added benefit of living in New Mexico, a land rich with art, history, culture, and outdoor activities, all with a very affordable cost of living. For more about life in New Mexico, visit NewMexicoTrue. Women, minorities, veterans, and individuals with disabilities are encouraged to apply.


Positions


UNM has a number of positions available for staff, faculty, and student employees in various academic fields and levels of experience. Everyone hired into the UNM community serves a vital role in supporting our mission. We’re here to educate and encourage students to develop the values, habits of mind, knowledge, and skills that they need to be enlightened citizens, contribute to the state and national economies, and lead satisfying lives.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Education
FOUNDED
1889
WEBSITE
http://www.unm.edu/

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